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Grant or Contract Related Redistribution of Effort

Policy
Purpose: 

To describe the process for the “buying out” of teaching responsibilities with grant or contract funds.

Applies to: 

Faculty members in the College of Liberal Arts & Sciences

Campus: 
Lawrence
Edwards
Policy Statement: 

The unit must review the faculty member’s request to reduce the faculty member's teaching load for the semester or year in question.  Units must take into account the following:  1) the teaching needs of the unit 2) the effect that the teaching reduction may have on the unit’s faculty to GTA credit hour production ratio and 3) the unit’s overall credit hour production.  If the unit approves the requested teaching reduction, the request shall be forwarded to the Dean’s Office for review and approval.  

Assuming a departmental teaching load of four courses per year and a standard 40:40:20 distribution of effort, a one-course reduction (from four courses per year to three courses per year) would require that 10% of the faculty member’s academic year salary and fringes be funded by the grant or contract.  For units with a course load other than four courses per year, the resulting FTE would be proportional to the specific number of courses.  If this funding change does not release at least $5,000 of salary (plus fringes), then a higher percentage of the faculty member’s salary must be funded from the grant or contract.  Academic units are expected to make sure that the course(s) released by the faculty member are covered. 

For departments with a teaching load of three courses per year and the standard 40:40:20 distribution of effort, a one-course per year reduction would result in the faculty member’s academic year salary and fringes being funded by the grant or contract at 13.33% per year for the faculty member.  Faculty whose departmental teaching load is two courses per year will need to cover 20% of their academic year salary and fringes from their grant or contract for each course reduction.  Salary that is released as a result of a grant or contract-related redistribution of effort will be returned 100% back to the faculty member's unit. 

Contact: 

Associate Dean
University of Kansas
College of Liberal Arts and Sciences, Dean’s Office
200 Strong Hall
1450 Jayhawk Blvd.
Lawrence, KS 66045
785-864-3661

Approved by: 
The Dean of the College of Liberal Arts & Sciences
Approved on: 
Monday, November 1, 2010
Effective on: 
Monday, November 1, 2010
Review Cycle: 
Annual (As Needed)
Keywords: 
Buy-out, Course buy-out, redistribution of effort, reduced teaching load
Review, Approval & Change History: 

06/22/2017: Updated contact information

07/08/2016: Updated to remove gendered pronouns.

10/14/2015:  Uploaded to the Policy Library website to replace the version that was formerly published in pdf format.

11/01/2010: Approved by the Dean of the College of Liberal Arts & Sciences

School/College Policy Categories: 
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