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Policy
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Purpose: 

This policy informs those interested in engaging in public speech or holding public assemblies, rallies, and/or gatherings on University property of the locations, times, and manner in which such expressive actions may be conducted by groups. Registration notifies the University of the plans by groups for such expression and allows the University to maintain a safe and secure educational environment, provide ample space for expressive group actions, and maintain safe traffic flow and safe access to buildings. This policy does not apply to property belonging to, or leased to, the University of Kansas Hospital, Kansas University Physicians, Inc. or other affiliated corporations, including but not limited to the Alumni Association, Endowment Association, and the University of Kansas Medical Center Research Institute, Inc. Requests for use of Hospital facilities or the facilities of affiliated corporations must be addressed to the appropriate facility manager.

Applies to: 

This policy informs those interested in engaging in public speech or holding public assemblies, rallies, and/or gatherings on University property of the locations, times, and manner in which such expressive actions may be conducted by groups.

Campus: 
Medical Center, Kansas City
Wichita
Policy Statement: 

The University has designated specific Public Assembly Areas as locations for assemblies, rallies, and/or gatherings (hereinafter “Assembly”) on campus for use by registered student or campus organizations or by external groups. In order to prevent scheduling conflicts, University units shall notify the appropriate campus office listed below of plans to use any of the specified Public Assembly Areas as early as possible, and at least seven (7) days prior to the date of desired use.

A.General requirements for registered student and campus organizations and external groups:

1.The group must register to use its preferred Public Assembly Area for an Assembly with the Office of the Executive Vice Chancellor for Kansas City or the Office of the Dean, School of Medicine-Wichita for Wichita. Registration information shall be submitted to the appropriate campus office  on the Public Assembly Area Registration Form for that campus.

2.The group must register its choice at least seven (7) days, but not more than ninety (90) days, prior to the proposed start date of the Assembly, and may register to use the same Public Assembly Area continuously for up to three (3) consecutive days and up to five (5) times each semester.

3. Registration is accepted on a first-come, first-served basis. If the group’s preferred Public Assembly Area is already scheduled for the same date and time by another group or by a University unit, the Office of the Executive Vice Chancellor or Office of the Dean of the School of Medicine-Wichita will notify the group’s contact person that its preferred Public Assembly Area is not available on the date or time selected. In such an event, the group may amend its registration to select an available Public Assembly Area, date or time for the Assembly, without regard to the minimum seven (7) day notice requirement.

4. A group can proceed with its Assembly after registration unless it receives notice from the Office of the Executive Vice Chancellor, or Office of the Dean of the School of Medicine-Wichita, to be provided no later than twenty-four (24) hours in advance of the proposed Assembly, that there is a previously scheduled Assembly or scheduled maintenance at the requested location. Registration is not required for an instructor conducting classroom activities outdoors, which may take place at any of the listed locations if such location is not already in use.

5. An individual not acting in concert with others is not required to register when engaged in expressive actions, and, in addition to the locations identified below, may use sidewalks on University property, so long as the individual does not disrupt University operations, the flow of traffic, or any previously registered Assembly. The University reserves the right to relocate individuals and/or ask them to cease activity when they have not complied with this policy.

B.Public Assembly Area Locations

Kansas City

Subject to prior registration with the Office of the Executive Vice Chancellor and in accordance with the University’s requirements of time and manner by which Assemblies are to be conducted as set forth in Sections A. and C., groups may use any of the following Public Assembly Area locations:

  • Murphy Courtyard
  • Student Center driveway area (on the corner of Rainbow Blvd. and Olathe Blvd.)
  • Sidewalk and lawn outside A. R. Dykes Library (along West 39th Ave.)
  • Steps in front of Murphy Administration Building (adjacent to Rainbow Blvd.) (must provide enough space between Assembly and Murphy front doors)
  • North side entrance to Orr Major Building (along W. 39th Ave.)
  • South side of Olathe I parking garage (between Olathe Blvd. and W. 41st Ave.

Use of any outdoor spaces not identified above is prohibited unless express written permission has been granted by the Office of the Executive Vice Chancellor.

KU School of Medicine-Wichita

Subject to prior registration with the Office of the Dean, KU School of Medicine-Wichita and in accordance with the University’s requirements of time and manner by which Assemblies are to be conducted as set forth in Sections A. and C., groups may use any of the following Public Assembly Area locations:

  • Courtyard
  • Southeast corner of Building 90 (Corner of Kansas and Minneapolis streets)

C. Manner of Conducting Assemblies on University Property

All Assemblies on University property, regardless of purpose/content, are to be conducted in a manner that complies with the following provisions:

1. Assemblies are to be conducted outdoors and must be conducted in such a way that traffic is not impeded and in a manner that does not interfere with or disrupt normal activity in classrooms, offices, labs, and other academic or business areas.

2. The University reserves the right to restrict use of specific areas for the purposes of planting, reseeding, and other general maintenance and upkeep.

3. No exhibits, tables, materials, or other temporary means of display may remain overnight or beyond the time approved.

4. Motorized vehicles are strictly prohibited on sidewalks or grassy areas. If there is a legitimate need for a motorized vehicle, permission must be granted by the Office of Executive Vice Chancellor in consultation with the Director of Facilities Operations.

5 .Participants must comply with all University parking policies. Specific parking needs should be addressed through Parking and Transportation Services.

6. Overnight camping is not permitted.

7. Handheld signs may not be attached to sticks.
 

Additional conditions may apply to outdoor events or Assemblies that require the use of tables, structures, equipment set-up, amplified sound equipment, or similar resources.

Furthermore, political activities on campus are governed by state law and certain policies of the Kansas Board of Regents. These and other laws and policy governing political activity are as set forth in the Political Activity summary of Kansas Statutes and Board of Regents/University Policies on the use of University equipment, facilities, personnel, and other resources for partisan political activity and also summarized in a Fact Sheet from the Office of the University General Counsel.

Exclusions or Special Circumstances: 

This policy does not apply to property belonging to, or leased to, the University of Kansas Hospital, Kansas University Physicians, Inc. or other affiliated corporations, including but not limited to the Alumni Association, Endowment Association, and the University of Kansas Medical Center Research Institute, Inc. Requests for use of Hospital facilities or the facilities of affiliated corporations must be addressed to the appropriate facility manager.

The University reserves the right to reschedule, re-locate or disperse an Assembly when: a group has not complied with this policy; the Assembly cannot be reasonably and safely accommodated at the requested location; or the Assembly conflicts with scheduled operations of the University or a previously registered Assembly.

Consequences: 

The University reserves the right to reschedule, re-locate or disperse an Assembly when: a group has not complied with this policy; the Assembly cannot be reasonably and safely accommodated at the requested location; or the Assembly conflicts with scheduled operations of the University or a previously registered Assembly.

Contact: 

Executive Vice Chancellor office designee
KU School of Medicine-Wichita: Dean or designee
Office of the Executive Vice Chancellor
913-588-1440 

Approved by: 
Executive Vice Chancellor
Approved on: 
Friday, May 8, 2015
Effective on: 
Friday, May 8, 2015
Review Cycle: 
Annual (As Needed)
Definitions: 

Assembly: Assembly shall include assemblies, rallies and/or gatherings of a group consisting of two or more persons acting in concert, such as a registered KU student organization, a registered campus organization, or a group or organization that is not a University unit or organization.

Public Assembly Area: Public Assembly Area includes the locations on campus identified above that the University has designated for use by groups to exercise their free speech rights.

Keywords: 
expressive action, event, assembly, rally, gathering, protest, protesting
Review, Approval & Change History: 

09/30/2016: Revised to add areas for Wichita, Wichita contact and a Wichita registration form
08/11/2016: Put form into PDF format and attached PDF file under Related Forms section
08/04/2016: Updated link to KUMC  Use of Space Policy
05/06/2016: Removed Date Last Reviewed
06/22/2015: New policy added to the Policy Library.

Operational Categories: 
Facilities
Student Life Categories: 
Events, Protests & Organizations
Facilities Use & Scheduling

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