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Policy
Purpose: 

Principles

The University of Kansas Medical Center expects all members of its community to use Internet resources accessed through its computer and network systems in a responsible and ethical manner, as outlined in its Appropriate Use of Information Systems Policy. The University of Kansas Medical Center provides access to the Internet through its computing and network systems at its discretion.

Purpose

The University of Kansas Medical Center seeks to enforce its policies regarding harassment and the safety of individuals; to protect itself against seriously damaging or legal consequences; to prevent the posting of proprietary software or the posting of electronic copies of literary works in disregard of copyright restrictions or contractual obligations; and to safeguard the integrity of computers, networks, and data, either at the University of Kansas Medical Center or elsewhere.

Applies to: 

This policy applies to all KUMC faculty, staff and students; employees of the University of Kansas Physicians, Inc; as well as vendors, contractors, or any others who access the Internet from the University network or University-owned devices.

Campus: 
Medical Center, Kansas City
Wichita
Salina
Policy Statement: 

I. General Internet Access Rules

  1. Internet access is provided for use in activities relating to instruction, research, and public service.
  2. Limited personal use is also permitted provided that such use does not:
  • interfere with University of Kansas Medical Center operations.
  • generate incremental identifiable costs to the University of Kansas Medical Center.
  • negatively impact the user's job performance.
  • involve other employment, the operation of a personal business, or other similar commercial or business activities without prior approval by the Executive Vice Chancellor (EVC) or the EVC's designate.
  • violate the University codes of conduct, regulations, policies, or laws.
  • violate Federal or State laws.
  • display or transmit words, images or sounds that are offensive to a reasonable person (except as may be appropriate in the educational, research, or clinical contexts.)
  1. The University supports a climate of trust and respect and does not actively monitor Internet use; however, it retains the right to collect, maintain and review information concerning any use or access of information systems. This information may be accessed by select employees of the Department of Information Resources for purposes related to security management or system maintenance or troubleshooting.
  2. The Executive Vice Chancellor (EVC) or the EVC's designate may authorize tracking of its student or employee Internet use in a number of circumstances including, but not limited to:
  • Situations involving the health or safety of people or property
  • Possible violations of University codes of conduct, regulations, policies, Federal or State laws or contractual agreements.
  • Other legal responsibilities or obligations of the University.

II. Specific Examples of Internet Policy Violations

Violations of this policy may involve, but are not limited to the use of the Internet through the University of Kansas Medical Center's computing and network systems to:

  1. Impede, interfere with, impair, or otherwise cause harm to the activities of others.
  2. Download or post to University computers, or transport across University networks, material that is illegal, proprietary, or in violation of University contractual agreements.
  3. Conduct non-University-related commercial activity without prior approval from the Executive Vice Chancellor or his designate.
  4. Harass, threaten, or otherwise cause harm to a specific individual or groups of individuals.
  5. Display or transmit words, images or sounds that are offensive to a reasonable person except as may be appropriate in the educational, research, or clinical contexts. Typically, exceptions would involve a faculty member or other person teaching or doing research about the behaviors as opposed to participating in them for other purposes.
  6. Display or transmit words, images or sounds that denigrate individuals because of their race, sex, age, gender, national origin, sexual orientation, or other groups protected by nondiscrimination laws and policies except as may be appropriate in the educational, research, or clinical contexts. Typically, exceptions would involve a faculty member or other person teaching or doing research about the behaviors as opposed to participating in them for other purposes.

Caution: The University protects expression by members of its community. It does not see its role as an arbiter of what may be regarded as offensive by some members of the community. However, the University may decide that certain material directed to individuals or classes of individuals presents a hostile environment warranting restrictive actions, including possible disciplinary action.

Reporting Alleged Internet Use Policy Violations

To report a suspected violation of this Internet use policy, contact the Director of Information Security.

Exclusions or Special Circumstances: 

This policy applies to everyone at all campuses and sites of the University of Kansas Medical Center. There are no exemptions.

Consequences: 

Suspected or known violations of this Internet use policy will be reported to the appropriate University officials, and may result in:

  • Loss of computing privileges.
  • Accountability for conduct under any applicable University or campus policies, procedures, or collective bargaining agreements, including possible disciplinary action.
  • Prosecution under applicable statutes.

Suspected or known violations of University regulations and/or State and Federal law will be processed by the appropriate University authorities and/or law enforcement agencies.

Contact: 

For information on this policy, please contact:

Michael Harmelink
Associate Vice Chancellor for Information Resources
Chief Information Officer
University of Kansas Medical Center
3901 Rainbow Blvd
Kansas City, Kansas 66160
(913) 588-4900

Eric Walters
Director of Information Security
Department of Information Resources
University of Kansas Medical Center
1020 Taylor, 3901 Rainbow Blvd
Kansas City, Kansas 66160
(913) 588-0966

Approved by: 
Executive Vice Chancellor
Approved on: 
Sunday, July 1, 2001
Effective on: 
Sunday, July 1, 2001
Review Cycle: 
Annual (As Needed)
Definitions: 

Computing and network resources: The term 'computing and network systems' means any information service, system, or access software that enables computer access by multiple users to a server, specifically a service or system that provides access to the Internet and such systems operated or services offered by the University of Kansas Medical Center.

Keywords: 
Internet, use
Review, Approval & Change History: 

2014-07-17:  Updated contact information.

2014-02-28: Reviewed and move into KU Policy Library.

2013-04-18: Reviewed with no changes.

2012-04-27: Reviewed with no changes.

2011-02-03: Revised to include language concerning Internet monitoring.

Information Access & Technology Categories: 
Information Technology

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