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KUMC Procedures for Implementing University-Wide Weapons Policy

Procedure
Purpose: 

To articulate procedures for implementing the University-Wide Weapons Policy and Board of Regents Weapons Possession Policy

Applies to: 

All faculty, staff, students, visitors of the University of Kansas Medical Center (KUMC).

Campus: 
Medical Center, Kansas City
Wichita
Salina
Policy Statement: 

Procedure Statement:

KUMC prohibits faculty, staff, students, and visitors from carrying weapons of any type on its Kansas City, Kansas and Salina campuses and in the Clinical Research Center (CRC) building in Fairway. The Kansas City, Kansas campus includes all buildings in the Health Care District as defined in these Procedures and in Kansas law (the Personal and Family Protection Act).

As further detailed in the University-Wide Weapons Policy (“Weapons Policy”), beginning on July 1, 2017, any individual who is 21 years of age or older and who is not prohibited or disqualified by law and who is lawfully eligible to carry a concealed handgun in Kansas shall not be precluded from doing so in KUMC’s Wichita and Fairway North buildings unless adequate security measures are temporarily provided for such buildings or public areas of buildings. 

Open carry of firearms and possession of weapons other than concealed handguns shall be prohibited in all KUMC buildings, including in Wichita and Fairway North.

I. Communication Policy & Procedures

KUMC shall widely distribute the Weapons Policy and these Procedures to its faculty, staff, and students and shall prominently publish the Weapons Policy and these Procedures in KUMC’s Policy Library and on the KUMC Police (KUMC Police) Department webpage.  

II. Training

KUMC will provide training opportunities to faculty, staff, and students concerning the Weapons Policy and these Procedures. Training will be developed by KUMC Police to address safe possession and storage of handguns, how to report a suspected violation of the Weapons Policy and Procedures, how reports are investigated, the potential sanctions upon confirmation of violation of the Weapons Policy or Procedures, and other topics relevant to the Weapons Policy and Procedures.

KUMC will not conduct any training for faculty, staff, or students in the use of firearms, firearm safety, firearm cleaning and maintenance, firearm ownership or transfer of ownership, or any other topic not necessary for understanding and complying with this policy.  Interested faculty, staff, and students may obtain information regarding regionally and locally available providers of such instruction on the Kansas Attorney General’s website.

III. Safeguarding Concealed Handguns

Each individual who lawfully possesses a handgun in Wichita or Fairway North buildings shall be wholly and solely responsible for carrying, storing and using the handgun in a safe manner and in accordance with the law, Board of Regents policy, and University policy.  This responsibility shall include the obligation at all times to keep it secure and concealed from view when not in use for purposes provided by law. 

Every handgun carried by an individual into any Wichita or Fairway North building must be secured in a holster that completely covers the trigger and the entire trigger guard area and that secures any external hammer in an un-cocked position through the use of a strap or by other means. Handguns with an external safety must be carried with the safety in the “on” position. The holster must have sufficient tension or grip on the handgun to retain it in the holster even when subjected to unexpected jostling. Semiautomatic handguns must be carried without a chambered round of ammunition. Revolvers must be carried with the hammer resting on an empty cylinder.

Nothing in these Procedures or the Weapons Policy shall be interpreted to require individuals who lawfully possess a handgun in Wichita or Fairway North to use it in defense of others.

Except for law enforcement officers, no person shall carry a firearm of any type, whether concealed or openly, into any secured area located in the offices and facilities of the KUMC Police.

IV. Handgun Discharge/Intimidation of Others

Individuals who carry concealed handguns in Wichita or Fairway North are liable for any and all damage, injury, liability, loss, cost, or expense, directly or indirectly resulting from or arising out of an accidental or inadvertent discharge of their concealed handgun or their violation of these Procedures or the Weapons Policy. The discharge of a weapon intentionally or unintentionally may be grounds for disciplinary action.

No person shall use the fact or possibility that he or she is carrying a concealed weapon with the intent to intimidate another person except in defense of self or others. 

V. Adequately Secured Locations

KUMC has not identified any buildings or areas in Wichita or Fairway North that will have permanent adequate security measures to prevent access by anyone carrying a concealed weapon.  

A. Temporarily Secured Locations

Safety and security considerations may warrant that KUMC implement adequate security measures on an as-needed, temporary basis in order to address a specific safety or security concern in Wichita or Fairway North.  Such determination shall be made by the KUMC Chief of Police in consultation with the Executive Vice Chancellor or Executive Vice Chancellor’s designee.  In exigent circumstances, the ranking KUMC police official has authority to enact such adequate security measures. 

Buildings or areas of buildings in Wichita or Fairway North may be designated as an adequately secured location (ASL) on a temporary basis for a specific event.  Temporary ASL designation will be determined by the Executive Vice Chancellor upon review of a written application submitted to KU Police and receipt of a recommendation for approval by the requesting KUMC department or unit. Department or unit applications will only be considered when received from deans of academic units, heads of administrative departments or members of senior administration. 

Campus organizations, including student organizations recognized by KUMC, may submit to KU Police an application completed by the group’s senior officer or KUMC advisor. Any non-university organization conducting an event in campus venues must have an ASL application completed by the appropriate representative of the KUMC organization affiliated with the event.

B. Temporary ASL Application Process

The designation of an ASL space for temporary, finite periods will be based on specifications of the policies of the Kansas Board of Regents and the University.  Each ASL application shall include:

1.Sponsoring unit information, including responsible administrator.

2.Rationale for establishing ASL.

3.Scheduled timing for pre-event, event, and post-event secured coverage.

4.Timeline required for installation and removal of equipment and signage.

An application for an ASL designation must be received by KUMC Police not less than four (4) weeks prior to the intended implementation of adequate security measures. Review by KUMC Police will occur in a timely manner so as to allow response for implementation, application amendment, or appeal if the application is denied.

A denied ASL application may be appealed to the Chancellor or his/her designee. The Chancellor has ultimate authority to determine any location and longevity of an ASL.

Any as-needed, temporary measures will be reported to the Chancellor or his/her designee in order to ensure compliance with Board of Regents policy requiring that the University's annual security report to the Board of Regents include information regarding all instances in which adequate security measures were implemented on an as needed, temporary basis during the prior year and the reasons therefor.

C. Signage

Designated ASLs will have appropriate signage clearly and conspicuously designating such areas.

VI. Restricted Access Areas

In restricted access areas of buildings, concealed carry is banned.  Individuals who are not employees of the University may be authorized access through a restricted access entrance only pursuant to KUMC’s screening process. Areas designated on campus as having adequate security measures or restricted access will have appropriate signage designating such areas.  

VII. Patient Care/Clinical Research

An individual health care provider in a Wichita or Fairway North clinic may refuse to treat a patient carrying a concealed handgun.  Patients may temporarily store handguns in their privately-owned or leased motor vehicles, as described below.

VIII. Approved Handgun Storage

Storage devices are not provided by KUMC.  Handguns may be stored in an individual’s privately-owned or leased motor vehicle when the vehicle is locked and the handgun is stored in a location within the vehicle that is not visible outside the vehicle.  KUMC assumes no responsibility for loss or theft of concealed handguns stored in KUMC provided storage devices or in individuals’ vehicles.

IX. Prohibited Storage

It is prohibited for any person to store a handgun: (1) in any KUMC classroom, lab, office, or facility; (2) in a purse, handbag, backpack, or fanny pack carried to KUMC’s Wichita or Fairway North buildings that is not in the person’s custody and control; (3) in a motor vehicle that is unlocked or when the handgun is visible from outside the vehicle; or (4) any other location and under any circumstances except as permitted by these Procedures and by state and federal law.

X. Reporting Lost or Stolen Handgun

An individual whose concealed handgun is lost or stolen on campus must immediately report the loss or theft to KUMC Police at (913) 588-5030, if in Kansas City or at (316) 293-2662, if in Wichita.

XI. Reporting Suspected Policy/Procedure Violations

If any person believes that an individual has violated this policy, he or she should immediately report the violation by calling 9-1-1 (for immediate threats) or (913) 588-5030, if in Kansas City or at (316) 293-2662, if in Wichita.  

XII. Violation of Policy

Violation of the Weapons Policy or these Procedures will be handled within the framework of applicable KUMC policies, procedures, and codes of conduct. (See Violation of Policy section in the Weapons Policy).  Sanctions up to and including expulsion or termination from KUMC may be imposed.

XIII. Knowingly Making a False Report

Each report of a suspected policy violation must be made in good faith. The conclusion after an investigation of a report that there has been no policy violation does not mean, by itself, that the report was not made in good faith. Knowingly making a false report of a policy violation is prohibited and will be investigated through the same process as described within this policy for the investigation of a suspected policy violation, with appropriate sanctions being assessed upon determination that a false report was made. 

Contact: 

KUMC Police Department
MS 1004
3901 Rainbow Blvd.
Kansas City, KS 66160

Office of the General Counsel
2001 Murphy Administration Building
3901 Rainbow Blvd., MS 2013
Kansas City, KS 66160

Approved by: 
Executive Vice Chancellor
Approved on: 
Saturday, July 1, 2017
Effective on: 
Saturday, July 1, 2017
Review Cycle: 
Annual (As Needed)
Definitions: 

The term “weapons” includes, but is not limited to:

(1) Any object or device which will, is designed to, or may be readily converted to expel bullet, shot or shell by the action of an explosive or other propellant;

(2) any handgun, pistol, revolver, rifle, shotgun or other firearm of any nature, including those that are concealed or openly carried;

(3) all BB guns, pellet guns, air/CO2 guns, or any device, such as a Taser, which is designed to discharge electric darts or other similar projectiles; however, a personal self-defense stun gun that does not fit within the preceding definition shall not be considered a weapon for the purposes of this policy;

(4) any explosive, incendiary or poison gas (A) bomb, (B) mine, (C) grenade, (D) rocket having a propellant charge of more than four ounces, or (E) missile having an explosive or incendiary charge of more than ¼ ounce;

(5) any incendiary or explosive material, liquid, solid or mixture equipped with a fuse, wick or other detonating device;

(6) any tear gas bomb or smoke bomb; however, personal self-defense items containing mace or pepper spray shall not be deemed to be a weapon for the purposes of this policy;

(7) any knife, commonly referred to as a switch-blade, which has a blade that opens automatically by hand pressure applied to a button, spring or other device in the handle of the knife, or any knife having a blade that opens or falls or is ejected into position by the force of gravity or by an outward, downward or centrifugal thrust or movement;

(8) any straight-blade knife of four inches or more such as a dagger, dirk, dangerous knife or stiletto; except that an ordinary pocket knife or culinary knife designed for and used solely in the preparation or service of food shall not be construed to be a weapon for the purposes of this policy;

(9) any martial arts weapon such as nunchucks or throwing stars;

(10) any longbow, crossbow and arrows or other projectile that could cause serious harm to any person; or

(11) any other dangerous or deadly weapon or instrument of like character.

The term “handgun” means:

(1) A pistol or revolver which is designed to be fired by the use of a single hand and which is designed to fire or capable of firing fixed cartridge ammunition; or

(2) any other weapon which will or is designed to expel a projectile by the action of an explosive and which is designed to be fired by the use of a single hand.

The term “firearm” includes any handgun, rifle, shotgun, and any other weapon which will or is designed to expel a projectile by the action of an explosive.

The term “adequate security measures” means the use of electronic equipment and armed personnel at public entrances to detect and restrict the carrying of any weapons into a University building or public area of a University building, including but not limited to, metal detectors, metal detector wands or any other equipment used for similar purposes to ensure that weapons are not permitted to be carried into such building or public area of the building by members of the public.

The term “building” means a state building owned or leased by the University or the Board of Regents.

The term “campus” means any building or grounds owned by the University or the Board of Regents and any building or grounds leased by the University or the Board of Regents for University use.

The term “restricted access entrance” means a restricted access entrance to a building or area of a building that requires a key, keycard, code or similar device to allow entry to authorized personnel through the restricted access entrance.

The term “open carry” means carrying a firearm visible to others. 

The term “public area” means any portion of a University building that is open to and accessible by the public or which is otherwise designated as a public area.  These areas will be identified by the Chancellor, the Provost of the Lawrence campuses or the Executive Vice Chancellor of the Medical Center campuses, or their designees, consolidated on a University-wide list and, pursuant to Regents policy, submitted to the Board of Regents office for review and approval by the Board of Regents Governance Committee.

The term “secured area” shall mean those areas of the University Police facilities that are not open or accessible to the public without approval or escort from University Police departmental personnel.

The term “Health Care District” shall mean and include any University building located in the Health Care District as defined in the unified government of Wyandotte County and Kansas City, Kansas City-wide master plan, Rosedale master plan or zoning document approved by the unified government of Wyandotte county and Kansas City, Kansas in effect on January 12, 2017.

Keywords: 
Weapons, Policy, Board of Regents
Review, Approval & Change History: 

06/13/2017: Approved by Executive Vice Chancellor Douglas Girod. 


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