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Timely Processing of Employee Appointments

Policy
Purpose: 

Kansas statute requires that employees be paid all wages due them on regularly scheduled pay periods and in a timely manner. This policy outlines the requirements for making University of Kansas hires, rehires, or appointment changes effective in order to assure timely pay.

Applies to: 

Faculty, staff and student employees of all KU campuses

Campus: 
Lawrence
Edwards
Parsons
Juniper Gardens
Yoder
Medical Center, Kansas City
Wichita
Salina
Topeka
Policy Statement: 

A hire, rehire, or appointment change must be in effect at the time an employee begins work in a new capacity. Thus, the processes required to complete that action must be completed in advance of the effective date of the appointment or change. Hires, rehires, and appointment changes cannot be made retroactively. Accountability for assuring timely hires, rehires, and appointment changes rests with the director, dean, and/or vice provost/chancellor.

Exclusions or Special Circumstances: 

Deans or directors who wish to address issues and questions arising from the application of this policy must submit their concerns in writing simultaneously to Human Resources and the Vice Provost/Vice Chancellor for their campus (Vice Chancellor for Administration, University of Kansas Medical Center and its reporting units; Vice Provost for Administration and Finance, Lawrence Campus and its reporting units).

Contact: 

KU Department of Human Resources

103 Carruth-O’Leary Hall

1246 W. Campus Road

Lawrence, KS 66045

785-864-4946

hrdept@ku.edu

 

KUMC Division of Human Resources

1024 Murphy Building

3901 Rainbow Blvd.

Kansas City, KS 66160

913-588-5080

Gjames2@kumc.edu/hr

Approved by: 
Chancellor Bernadette Gray-Little
Approved on: 
Monday, July 9, 2012
Effective on: 
Saturday, September 1, 2012
Review Cycle: 
Annual (As Needed)
Keywords: 
retroactive job offers, back dated hires, retro pay
Review, Approval & Change History: 

07/11/2016: Updated to remove gendered pronouns.

Approved by Chancellor Bernadette Gray-Little on July 9, 2012

Personnel: Faculty/Academic Staff Categories: 
Compensation
Hiring
Workplace Rules & Guidelines
Personnel: Staff Categories: 
Compensation
Hiring
Workplace Rules & Guidelines
Personnel: Student Employees Categories: 
Compensation
Hiring
Workplace Rules & Guidelines

Moderation History

Updated: July 11, 2016 - 15:48

Log message: Edited by j372a558@ku.edu.

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