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KU Edwards Room Rental Cancellations and No Shows


To describe requirements and penalties for canceling an event at the KU Edwards Campus.

Applies to: 

All faculty, staff, students, and campus visitors.

Policy Statement: 

External clients may cancel their meeting room reservation without charge or penalty up to the end of the business day five business days prior to their event by contacting the KU Edwards Events Team at 913-897-8526 or kuecevents@ku.edu. Please note that business hours are 8 a.m.-5 p.m. CT, Monday-Friday, excluding holidays.

When a group or individual does not utilize a meeting room reservation and does not communicate to the KUEC Events Team in the timely manner described above, the group or individual is subject to a 30% cancellation/no-show fee.


Laurie Brown
Conference Events Manager

Approved by: 
Vice Chancellor of KU Edwards Campus
Approved on: 
Thursday, July 1, 2004
Effective on: 
Thursday, July 1, 2004
Review Cycle: 
Annual (As Needed)
Event, Cancellation, Cancel, Penalty
Change History: 

09/06/2018: The Edwards Campus Policy & Procedures Committee updated the no-show fee from 15% to 30% and simplified the verbiage. The Committee updated the cancellation contact information and the policy contact information. Also updated the related policies to make them hyperlinks: KU Edwards Facilities Scheduling Priority; KU Edwards Room Rental Fees.
05/24/2016: Corrected typo.
07/15/2015: This policy was originally created on 07-01-2004. The Edwards Campus Policy & Procedures Committee changed the title to make it uniform, updated the $50 cancellation/no show fee to the current fee of 15%, updated the contact information, and added related policies. During a comprehensive review of all Edwards Campus policies, the Edwards Campus Vice Chancellor reviewed and reapproved this policy.

Operational Categories: 
Student Life Categories: 
Facilities Use & Scheduling

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