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KU Edwards Room Rental Fees


To describe room rental fee structure.

Applies to: 

All faculty, staff, students, and campus visitors.

Policy Statement: 

There are a number of activities that are coordinated by university departments and student groups that involve non-KU participants, but no third party sponsorship is involved. Departments and student organizations will be assessed room and equipment rental at the university rate, if any of the following are true:

  • Attendees are being charged an admission/registration fee
  • Less than 50% of the people attending the event are KU students, faculty, and staff

For Edwards Campus information and specific costs, please contact the Administrative and Conference Events Office.

Exclusions or Special Circumstances: 

Events held by Student Services or Recruitment staff will not be charged a fee if the event is held for current students or recruitment of prospective students.


Laurie Brown
Administration and Conference Events Manager

Approved by: 
Vice Chancellor of KU Edwards Campus
Approved on: 
Thursday, July 1, 2004
Effective on: 
Thursday, July 1, 2004
Review Cycle: 
Annual (As Needed)
Room, rental, fees, rate
Change History: 

09/06/2018: Added related policies: KU Edwards Facilities Scheduling Priority; KU Edwards Room Rental Cancellations and No Shows.
10/04/2017: KU Edwards Policy & Procedures Committee reviewed. No changes made.
11/03/2015: Technical edits. Added URL for Administrative and Conference Events Office. This policy was originally created on 07/01/2004. During a comprehensive review of all Edwards Campus policies, the Edwards Campus Vice Chancellor reviewed and re-approved this policy.
06/11/2014: Formatting/technical edits.
03/31/2014: Updated Contact and corrected address under Policy Owner.

Operational Categories: 
Student Life Categories: 
Events, Protests & Organizations
Facilities Use & Scheduling

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