• Home
  • Policy Library
  • Browse for Policy:
  • All Fs Policy
Policy
Purpose: 

Students earn their Title IV aid by being in attendance at school. If a student withdraws from school, the student and KU may be required to repay some or all of the Title IV aid received for the term. If a Title IV aid recipient receives F’s in all of their courses, KU must determine whether or not the student “earned” those F’s or simply ceased attendance, and thereby unofficially withdrew.

FAS works with instructors to determine students’ Last Date of Attendance used in the return of Title IV funds calculations. 

Applies to: 

All students who are receiving federal financial aid and who receive All F’s during a semester. The instructors of classes in which these students enrolled.

Campus: 
Edwards
Lawrence
Juniper Gardens
Parsons
Yoder
Policy Statement: 
  • When assigning a student a failing grade in a course (F, U, W, or NC), instructors are asked to report attendance information. “C” indicates complete attendance for a course. “N” indicated that the student never attended the course, and “P” indicates partial attendance. For students assigned a “P,” professors and instructors are required to include a last date of attendance.
  • Students are notified by email that FAS is collecting attendance information from their instructors. 
  • A disbursement hold is placed on the student’s account which prevents the student’s current semester financial aid from being disbursed until the matter has been resolved. 
  • Once the last date of attendance has been determined, the student will be notified as to whether or not repayment of federal financial aid is required and the process for repayment.

For students who (1) received a Pell Grant award, (2) pass at least one course, but (3) receive failing grades in one or more courses, FAS must determine if the student attended those failed courses and what portion, if any, of their Pell Grant they must repay.

  • When assigning a student a failing grade in a course (F, U, W, or NC), instructors are asked to report attendance information. “C” indicates complete attendance for a course. “N” indicated that the student never attended the course, and “P” indicates partial attendance.
  • Students who are assigned a failing grade and an “N” indicating that the student never attended that course, will be contacted by FAS to gather attendance information. Students are notified by email that FAS is collecting attendance information from their instructors.
  • Once attendance has been determined, the student will receive written notification if repayment is required and the process for repayment.
Contact: 

Associate Director
Financial Aid & Scholarships
KU Visitor Center
1502 Iowa Street
785-864-4700
financialaid@ku.edu

Approved by: 
Associate Director
Approved on: 
Friday, February 1, 2008
Effective on: 
Friday, February 1, 2008
Review Cycle: 
Annual (As Needed)
Keywords: 
All Fs, Last Date of Attendance, Repayment of Financial Aid, Return of Title IV funds.
Change History: 
09/30/2019: Reviewed and updated.
11/09/2017: Updated acceptable documentation 
12/20/2016: Updated contact information and cleaned up approval dates
07/01/2016: Updated to remove gendered pronouns.
10/27/2015: Process modified to include grade roster changes; Included Any F information
08/11/2014: Contact information updated
07/19/2013: Reviewed and updated
08/23/2011: Reviewed and updated 
10/2010: Reviewed and updated 
06/2009: Reviewed and updated
Academic Categories: 
Academic Work & Evaluations
Financial Categories: 
Student Financial Aid
Student Life Categories: 
Financial Assistance

Can't Find What You're Looking For?
Policy Library Search
KU Today
One of 34 U.S. public institutions in the prestigious Association of American Universities
Nearly $290 million in financial aid annually
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
—ALA
23rd nationwide for service to veterans —"Best for Vets," Military Times