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Documentation of Attendance Policy for Direct Loan Recipients


The amount of Direct Loans that a student is eligible to receive is based on the number of credits in which they enroll and attend. If a student withdraws from all courses, the student and KU may be required to repay some or all of the Direct Loans received for the term. The Documentation of Attendance (DA) process is used to determine if a student attended a class. 

Financial Aid & Scholarships (FAS) works with faculty to confirm whether or not a student began attendance to determine eligibility for Direct Loans. 

Applies to: 
KU Students who are receiving Direct Loans who withdraw from all courses after aid has disbursed. The instructors of classes in which these students enrolled.
Policy Statement: 

When FAS receives notification that a student receiving a Direct Loan has withdrawn from all courses after financial aid funds have been disbursed, FAS must determine if the student participated in an academically related activity in the course. This Documentation of Attendance (DA) process is used to determine what portion, if any, of their Direct Loans  a student must repay.

FAS contacts faculty to gather DA information. Students are notified by email that they are going through the DA process and may have to repay aid. Instructors are contacted by email and asked to document the student’s attendance or participation in any academically related activity.

Once attendance has been determined, the student will receive written notification if repayment is required and the process for repayment.

Rhyannon Pioletti, Assistant Director
KU Visitor Center, 1502 Iowa St.
Approved by: 
Associate Director, Financial Aid & Scholarships
Approved on: 
Thursday, August 15, 2013
Effective on: 
Tuesday, January 21, 2014
Review Cycle: 
Annual (As Needed)
Direct Loans, Documentation of Attendance, Repayment of Financial Aid, Return of Title IV funds
Change History: 
08/24/2018: Updated changes to policy. 
11/16/2017: Updated contact information, appropriate documents. 
01/16/2014: Reviewed and Updated.
08/01/2014: Reviewed.
08/15/2013: Added to Policy Library. 
Financial Categories: 
Student Financial Aid
Student Life Categories: 
Financial Assistance

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