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Documentation of Attendance Policy for Pell Grant Recipients


The amount of Pell Grant that a student is eligible to receive is based on the number of credits in which they enroll and attend. If a student withdraws from or fails a course, the student and KU may be required to repay some or all of the Pell Grant received for the term. The Documentation of Attendance (DA) process is used to determine if a student attended a class.

Financial Aid and Scholarships (FAS) works with faculty and students to confirm whether or not a student began attendance to determine eligibility for Pell grant funds.

Applies to: 
All students who are receiving Pell Grants and who withdraw from any courses after aid has disbursed. The instructors of classes in which these students enrolled.
Policy Statement: 

When FAS receives notification that a student receiving a Pell Grant has withdrawn from or failed any class after financial aid funds have been disbursed, FAS must determine if the student participated in an academically related activity in the course. This Documentation of Attendance (DA) process is used to determine what portion, if any, of their Pell Grant a student must repay.

Students are notified by email that they are going throught he DA process for the course(s) which they withdrew. Faculty are contacted by email and asked to document the student’s attendance or participation in any academically related activity.

Once attendance has been determined, the student will receive written notification if repayment is required and the process for repayment.


Rhyannon Pioletti, Assistant Director 
KU Visitor Center

Approved by: 
Associate Director, Financial Aid & Scholarships
Approved on: 
Friday, December 14, 2001
Effective on: 
Sunday, January 1, 2012
Review Cycle: 
Annual (As Needed)
Pell Grant, Documentation of Attendance, Repayment of Financial Aid, Return of Title IV funds
Change History: 
08/24/2018: Updated policy .
11/16/2017: Updated contact information and appropriate documentation.
07/01/2016: Updated to remove gendered pronouns.
10/27/2015: reviewed, no changes.
01/27/2015: Policy formatting cleanup (e.g., bolding, spacing).
11/25/2014: Policy formatting cleanup (e.g., bolding, spacing)
08/01/2014: Policy reviewed.
07/19/2013: Policy reviewed.
01/11/2013: Policy reviewed.
08/07/2012: Policy reviewed.
12/14/2011: Policy effective.
Academic Categories: 
Academic Work & Evaluations
Financial Categories: 
Student Financial Aid
Student Life Categories: 
Financial Assistance

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