Satisfactory Academic Progress Policy for Pharmacy Students
To explain the Financial Aid Satisfactory Academic Progress policy and the associated appeal process for Pharmacy students.
Pharmacy Students, Faculty and Staff
Minimum Satisfactory Academic Progress Standards
Financial Aid Warning
Financial Aid Appeal Process
General Overview of Policy:
To be eligible for student financial aid, a student must meet Satisfactory Academic Progress (SAP) standards. The Financial Aid and Scholarships office (FAS) has established guidelines (based on federal regulations) for evaluating a student’s progress, taking into consideration the cumulative KU GPA, the cumulative number of hours a student has attempted and completed (completion rate), and the maximum attempted hours for completing a degree. These standards will be reviewed at the end of each period of enrollment.
Pharmacy students new to KU are considered to be meeting SAP standards when they have been admitted into the Doctor of Pharmacy (PharmD) program. Prior KU coursework will be considered when determining SAP status. Pharmacy students may continue to receive financial aid while meeting the minimum standards for Satisfactory Academic Progress.
Minimum Satisfactory Academic Progress Standards for Pharmacy Students:
- Maintain the required GPA. The KU GPA includes all KU courses graded A-F.
- Minimum 2.25 cumulative KU GPA for students who were admitted into the School of Pharmacy prior to Fall 2013
- Minimum 2.50 cumulative KU GPA for students who were admitted into the School of Pharmacy beginning Fall 2013
- Successfully complete a minimum of 67% of all hours attempted. Completion rate is calculated by dividing the total number of successfully completed hours by the number of attempted hours. All courses within the career will be evaluated.
- Complete the Pharmacy program within 312 attempted credit hours (students who are in the BSPS degree program only and not seeking the Doctor of Pharmacy have a limit of 180 credit hours). The maximum credit hour limit includes hours attempted at KU, hours that have successfully transferred from any other postsecondary institution, and test credits regardless of whether you received financial aid for any/all of those hours.
Academic progress is reviewed at the end of each semester (fall, spring, summer). Courses a student is enrolled in on or after the first day of the 50% refund period are reviewed.
- Courses marked “F,” “incomplete,” “no credit,” “dropped,” “withdrawn,” “unsatisfactory,” “waiting on grade,” "no progress," and unposted grades are considered courses attempted, although not successfully completed.
- Undergraduate courses successfully transferred from any other postsecondary institution, as well as test credits, are calculated as attempted and completed courses.
- Repeated coursework will affect GPA as indicated in the University of Kansas Undergraduate/Graduate Catalog. All course repeat attempts will be included in the attempted hours.
- Courses academically forgiven or retroactively withdrawn will continue to be evaluated as courses attempted, although not successfully completed.
Financial Aid Warning:
If a student is not meeting SAP standards during an end of semester review for the first time, the student will be placed on financial aid warning for one semester. The student may continue to receive financial aid for that semester. If the student is not meeting the minimum SAP standards by the end of the next term in which the student enrolls, the student will become ineligible for financial aid.
Financial Aid Appeal Process:
If a student becomes ineligible for financial aid because minimum Satisfactory Academic Progress standards are not met, but feels that unique circumstances exist, the student may follow the appeal process outlined below.
- Schedule an appointment with a Financial Aid Counselor to discuss the situation.
- If there are extenuating circumstances that have caused you to become ineligible for aid, you may be eligible to appeal. If you are eligible to appeal, the Financial Aid Counselor will provide an appeal form and instructions on how to complete the appeal process.
- Complete and submit the appeal form along with all required documents to the FAS office by the deadline listed on the appeal form.
- The typed narrative should describe the extenuating circumstances and a proactive plan moving forward.
- This is also an opportunity for you to submit any supporting documentation, such as letters of academic support from professors, a letter of prognosis from a physician, police report, etc.
- Academic plans/graduation plans should be on official letterhead or departmental advising form.
- You can anticipate a decision from the Financial Aid Appeals Committee within 4 weeks, depending on the volume of appeals submitted.
- Following the review of your appeal, you will be contacted via email.
- If your appeal is approved, you will be instructed to contact the FAS office to meet with a Financial Aid Counselor to review and sign your contract.
- If your appeal is denied, the email will indicate whether an appeal can be submitted in the future, including criteria you must meet to be eligible to submit a subsequent appeal.
- Committee decisions are final and are not subject to further review.
See Financial Aid Appeal Process.
A student who does not meet the minimum requirements for Financial Aid Satisfactory Academic Progress will no longer be eligible for federal, state and most types of institutional financial aid.
12/06/2016: Revised by Danielle Sullivan- Made content changes in overview regarding completion rate requirements; expanded details of definitions in overview section; cleaned up formatting.