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Regular Status for Graduate Faculty


To describe the organization, privileges and responsibilities of Graduate Faculty appointments with regular status.

Applies to: 

Graduate Faculty

Policy Statement: 

Any faculty member who is appointed to a tenured/tenure-track position automatically receives regular Graduate Faculty status. 

These members of the Graduate Faculty may:

  1. teach courses for graduate credit;
  2. supervise master’s programs and thesis students;
  3. serve on master's and doctoral committees; and
  4. chair master’s committees.

When appropriate, a qualified member of the regular Graduate Faculty may be nominated to serve as co-chair of a specific dissertation committee if a faculty member with dissertation chair status serves as co-chair of the committee and agrees to ensure that all requirements are met. However, this does not apply to circumstances where a regular member of the Graduate Faculty had dissertation chair status removed.

Present or newly appointed faculty members in tenured/tenure-track appointments with the rank of assistant professor or above in departments or programs with approved graduate programs are granted regular membership in the Graduate Faculty, provided they have received the terminal degree in their field of specialization or have acquired equivalent training and/or professional experience as determined by the appropriate Graduate Division.

In special cases where faculty members who hold regular membership in the graduate faculty enroll in a KU graduate program as part of their professional development, they may be permitted to retain their graduate faculty status. They may not supervise or serve as the instructor of record for students that are peers in the graduate program in which they are enrolled. 

To hold regular membership in the Graduate Faculty, a faculty member must continue to show evidence of a pattern of productive professional activity demonstrating the ability to contribute to high-quality graduate education. The form that productive professional activity may take varies across disciplines. Conventional evidence of such activity includes such things as:

  1. effective teaching;
  2. scholarly publication;
  3. participation in professional societies; and
  4. other scholarly activity. 

Graduate degree programs are responsible for monitoring faculty with regular membership in the Graduate Faculty.

Exclusions or Special Circumstances: 

Graduate Studies will manage any exceptions to the policy outlined above. Requests for exceptions must be made in writing to the Dean of Graduate Studies detailing the exception requested and the extraordinary circumstances that have resulted in the request.


Graduate Studies

Approved by: 
Senior Vice Provost for Academic Affairs
Approved on: 
Thursday, June 4, 2009
Effective on: 
Thursday, June 4, 2009
Review Cycle: 
Annual (As Needed)
Graduate Faculty appointment, Regular status, Master’s final exam, Master’s thesis, Doctoral comprehensive oral exam, Doctoral final oral exam, Doctoral dissertation
Change History: 

11/13/2014: Graduate Studies made minor revisions.

August 2014: Graduate Studies made minor revisions.

Personnel: Faculty/Academic Staff Categories: 

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