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Departmental Use of Graduate Application Fees


To clarify how departments may use the fees they collect from graduate applications.

Applies to: 

Lawrence and Edwards Campus departments which grant graduate certificates and/or degrees.

Policy Statement: 

Schools and the College receive a portion of the application fee paid by applicants to graduate degree-seeking programs. Units must use application fees to offset recruitment and application-related expenses.

Examples of recruitment and application-related expenses include, but are not limited to, the following:

  • Computer equipment and office supplies for processing applications
  • Mailing and photocopying expenses related to recruitment of graduate students
  • Staff or student hourly workers to assist with recruitment or processing graduate applications
  • Some costs involved in bringing an applicant for a campus visit, in keeping with the Prospective Graduate Student Travel Reimbursements policy
  • Website maintenance
  • Attendance at recruitment fairs or other recruitment events
  • Printing or photocopying recruitment materials
Exclusions or Special Circumstances: 

The Office of Graduate Studies must approve any purchase that does not meet these criteria.


Graduate Studies
213 Strong Hall

Approved by: 
Senoir Vice Provost for Academic Affairs
Approved on: 
Friday, April 14, 2017
Effective on: 
Friday, April 14, 2017
Review Cycle: 
Annual (As Needed)
Application fees, Reimbursements
Review, Approval & Change History: 

09/19/2017: Approved by Senior Vice Provost for Academic Affairs. Uploaded to Policy Library. 

04/14/2017: Approved by Executive Council on 14 April 2017.

Moderation History

Updated: September 19, 2017 - 10:31

Log message: Edited by ruthwalters@ku.edu.

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