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Donor Leave for Blood, Organ, Tissue and Bone Marrow

Policy
Purpose: 

The donor leave program provides approved recovery time away from work for faculty and staff who choose to donate organs, tissue, bone marrow, blood or blood products.​

Applies to: 

Faculty and staff with active appointments to regular positions of 48% or greater. ​

Campus: 
Lawrence
Policy Statement: 

Eligible faculty and staff may receive paid leave in accordance with the criteria noted below:

  • Up to 30 working days of paid leave for recovery from an organ or tissue donation procedure;
  • Up to 7 working days of paid leave following the donation of bone marrow;
  • 1 ½ hours of paid leave every 4 months for the donation of blood (see reporting below);
  • 3 hours of paid leave every 4 months for the donation of blood platelets or other approved blood products.

Additional Information:

  • Donor Leave will be paid at the employee’s regular rate of pay.
  • Donor Leave will only be paid for leave taken during regularly scheduled work hours. For academic year faculty, this will be reported  based on an 8 a.m. to 5:00 p.m., Monday through Friday work schedule.
  • Individuals on sabbatical, summer leave without pay with benefits, leave without pay, or on suspension are not considered to have "active" appointments for purposes of Donor Leave.
  • When Donor Leave is approved, eligible faculty and staff will continue to accrue leave  for which they are eligible.
  • Donor leave will not be counted against a faculty or staff members’ FMLA entitlement.
  • Donor leave does not count as time worked for Fair Labor Standards Act (FLSA) purposes for non-exempt staff, except as noted below for blood donation.
Exclusions or Special Circumstances: 

Donor leave may not be used to care for family members who are donors.

 A faculty or staff member does not have to exhaust any accrued leave before being eligible to receive donor leave.

Contact: 

Department of Human Resource Management 
103 Carruth-O’Leary Hall
1246 W. Campus Road
Lawrence, KS 66045
785-864-4946
hrdept@ku.edu

Approved by: 
Associate Vice Provot, Human Resource Management
Approved on: 
Wednesday, November 1, 2006
Effective on: 
Wednesday, November 1, 2006
Review Cycle: 
Annual (As Needed)
Keywords: 
Donor, blood donation, organs, tissue, bone marrow
Review, Approval & Change History: 

07/26/2016: Update policy to change eligibility from 50% FTE to 48% FTE and align with current leave reporting processes. Added purpose and applies to. 

01/16/2015: Policy formatting cleanup (e.g., bolding, spacing).

11/01/2006: Policy effective.

Personnel: Faculty/Academic Staff Categories: 
Leaves & Holidays
Personnel: Staff Categories: 
Leaves & Holidays

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