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Reductions in Campus Services

Policy
Purpose: 

To establish the level of authority for reduction of campus services. 

Applies to: 

All campus units. 

Campus: 
Lawrence
Edwards
Parsons
Juniper Gardens
Yoder
Topeka
Policy Statement: 

The Provost/Executive Vice Chancellor or the Chancellor may reduce services on the Lawrence campus and its reporting units because of inclement weather conditions, emergency or hazardous conditions, or in periods of reduced activity, e.g. summer months or when classes are not in session.  The authority to close a department or to reduce hours of service during such periods resides with the supervising dean or vice provost in consultation with Human Resources Management (HRM), not with the chairperson or director of the unit.

Permission to reduce services or operating hours must be requested from and approved in advance by the unit’s dean or vice provost, with confirmation from HRM. Such closures should not be routine and should be the exception rather than a common practice.

Staff may utilize the following options if offices are authorized to close:

  • voluntarily agree to take vacation leave;
  • request the use of the voluntary leave without pay;
  • for overtime eligible (hourly) staff, request the use of accrued compensatory time; or holiday compensatory time for overtime ineligible (salaried) staff.
  • or request reassignment by HRM to work elsewhere.

Staff will not be forced to use vacation leave or leave without pay during unit reductions in campus services. Staff will not be granted administrative leave with pay without prior consultation with and approval of HRM. 

Contact: 

Human Resource Management 
103 Carruth-O’Leary Hall
1246 W. Campus Road
Lawrence, KS 66045
785-864-4946
hrdept@ku.edu

Approved by: 
Provost and Executive Vice Chancellor
Approved on: 
Thursday, August 24, 2006
Effective on: 
Thursday, August 24, 2006
Review Cycle: 
Annual (As Needed)
Keywords: 
Reduced activity, reduced services, inclement weather, final examinations, operating hours, building closures, leave, compensatory time, administrative leave, voluntary leave
Review, Approval & Change History: 

02/10/2017: Updated wording for clarification in third bullet point in policy statement

11/03/2015: Updated name from HR to HRM; updated leave reporting guidelines. 

01/21/2015: Policy formatting cleanup (e.g., bolding, spacing).
 

Personnel: Faculty/Academic Staff Categories: 
Leaves & Holidays
Workplace Rules & Guidelines
Personnel: Staff Categories: 
Leaves & Holidays
Workplace Rules & Guidelines
Personnel: Student Employees Categories: 
Leaves & Holidays
Workplace Rules & Guidelines

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