Reductions in Campus Services
To establish the level of authority for reduction of campus services.
All campus units.
The Provost/Executive Vice Chancellor or the Chancellor may reduce services on the Lawrence campus and its reporting units because of inclement weather conditions, emergency or hazardous conditions, or in periods of reduced activity, e.g. summer months or when classes are not in session. The authority to close a department or to reduce hours of service during such periods resides with the supervising dean or vice provost in consultation with Human Resources Management (HRM), not with the chairperson or director of the unit.
Permission to reduce services or operating hours must be requested from and approved in advance by the unit’s dean or vice provost, with confirmation from HRM. Such closures should not be routine and should be the exception rather than a common practice.
Staff may utilize the following options if offices are authorized to close:
- voluntarily agree to take vacation leave;
- request the use of the voluntary leave without pay;
- for overtime eligible (hourly) staff, request the use of accrued compensatory time; or holiday compensatory time for overtime ineligible (salaried) staff.
- or request reassignment by HRM to work elsewhere.
Staff will not be forced to use vacation leave or leave without pay during unit reductions in campus services. Staff will not be granted administrative leave with pay without prior consultation with and approval of HRM.
Human Resource Management
103 Carruth-O’Leary Hall
1246 W. Campus Road
Lawrence, KS 66045
01/04/2018: Included link to Winter Recess Website under related policies.
02/10/2017: Updated wording for clarification in third bullet point in policy statement.
11/03/2015: Updated name from HR to HRM; updated leave reporting guidelines.
01/21/2015: Policy formatting cleanup (e.g., bolding, spacing).