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Temporary Employment Policy

Policy
Purpose: 

To provide guidance to hiring departments in the recruitment for temporary unclassified professional staff and University support staff employees.

Applies to: 

Unclassified Professional Staff (UPS) and University Support Staff (USS) positions designated as temporary.

Campus: 
Lawrence
Policy Statement: 

Hiring units may need to fill a position on a temporary basis due to an immediate vacancy, special project assignment, seasonal volume, etc. For USS and UPS positions, units may elect to hire a temporary staff member through the University or through an external temporary agency. This policy applies only to temporary employees hired through the University.

To promote equal opportunity, the University strongly encourages units making a temporary appointment through the University to go through the search process. Requests for search waivers/direct hires will be reviewed on a case-by-case basis and will be evaluated based upon the circumstances, time frame, and unique expertise. Units may not convert temporary appointments to regular appointments without a search.

All temporary UPS and USS appointments are non-exempt. They may or may not be full time, and they are not benefits eligible. A temporary appointment may not exceed 999 hours of work during the calendar year. Temporary appointments may be terminated at the end of the work assignment or when the 999 hour limit has been reached. All active temporary appointments will be terminated automatically with the last pay period of the calendar year.

Reappointments to temporary appointments are not limited to a single calendar year. Salary increases for temporaries will be approved only at the time of reappointment and must be reasonable based upon the work being performed and upon equity within the hiring unit and the university. All temporary UPS and USS reappointments will require approval and a new offer letter from Human Resources (HR).

Terminations for cause require a letter of notice to the employee and must be documented and coordinated with HR. Temporary employees who are terminated for cause may not be eligible for rehire.

Exclusions or Special Circumstances: 

This policy applies only to temporary employees hired through the University. Minors under the age of 18 who perform work for the University must be appointed to temporary positions. Contractual service payments to minors will be considered only in rare circumstances and on a case-by-case basis. Payments to participants in research projects are excluded from this policy.

Contact: 

Department of Human Resources
1246 West Campus Rd., Rm. #109
Lawrence, Kansas 66045
785-864-4946
hrdept@ku.edu

Approved by: 
Vice Provost, Administration and Finance
Approved on: 
Thursday, April 21, 2011
Effective on: 
Friday, April 22, 2011
Review Cycle: 
Annual (As Needed)
Definitions: 

Benefits Eligible: A position that is regular (not temporary) with an FTE of 50% or more.

Keywords: 
Temporary, Calendar Year, 999 hours
Review, Approval & Change History: 

06/21/2016: Updated DLR

01/21/2015: Policy formatting cleanup (e.g., bolding, spacing).

04/21/2011: Approved by Diane Goddard, Vice Provost, Administration and Finance.

Personnel: Staff Categories: 
Hiring

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