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University-sponsored Travel to Locations with Travel Warning Status

Policy
Purpose: 

Provide information regarding the University’s support for student, faculty, and staff travel to countries listed on the U.S. Department of State or the Center for Disease Control and Prevention Travel Warning List

Applies to: 

All University of Kansas students and employees on the Lawrence and Edwards campuses

Campus: 
Lawrence
Policy Statement: 

The quality of the educational experiences and the safety of students, faculty, and staff are the first priorities of the University of Kansas.  Owing to concerns for student and faculty safety, the University of Kansas does not support education abroad (to include all international, for-credit and non-credit experiential learning activities) to locations where a U.S. State Department or Center for Disease Control and Prevention Travel Warning has been issued.  Students will not receive university sponsorship —including credit for academic programs, financial aid and scholarships, funding for research, or endorsement of co-curricular and extracurricular activities — if traveling to these countries.

The countries currently appearing on the list can be accessed at the U.S. State Department website and at the Center for Disease Control and Prevention website. These lists are updated regularly.

The University will not support student travel to countries for which the U.S. State Department or the Center for Disease Control and Prevention has warned U.S. citizens to depart, ordered dependents of U.S. State Department and non-emergency personnel to depart, strongly warns U.S. citizens against travel to the country, or recommends that U.S. citizens to defer travel to that country.

Exclusions or Special Circumstances: 

In unique circumstances, exceptions to this policy will be considered by petition to the Education Abroad Review Committee (EARC), a standing committee of faculty and administrative personnel that meets three times each year to consider proposals for KU-sponsorship in  countries where U.S. State Department or the Center for Disease Control and Prevention Travel Warnings have been issued.  Approval by the EARC will only be granted following a full review of the proposed international program, a detailed assessment of student/faculty risk based on the program proposal and destination country, and a finding of compelling reasons to permit the proposed program to operate.  Approval by the Education Abroad Review Committee does not guarantee that a program will be offered by the University of Kansas.  All study abroad programs must have adequate student enrollments and meet minimum financial requirements to be offered.  The University of Kansas, at the discretion of the provost, may require students to depart the country should circumstances change thereby creating a significant risk to the safety and well-being of students. All persons who travel under an exception to this policy will be required to sign an Assumption of Risk and General Waiver and Release form, as a condition of the travel. 

Information on the petition process is available at:http://www.international.ku.edu/studenttravel..

The University of Kansas recognizes that faculty and graduate students may wish to conduct academic research in countries currently under a U.S. State Department or the Center for Disease Control and Prevention Travel Warning, and has made special provisions to accommodate these needs.  Faculty and graduate students who wish to conduct University-sponsored research in dangerous locations should refer to the Faculty, Staff, Post-Doctoral Fellows and Research Scientist Assumption of Risk and General Release Form or Graduate Student Assumption of Risk and General Release Form, as appropriate, and found here. The original form will be maintained in the Office of International Programs.  A copy of the form will be forwarded to the KU Center for Research.  Forms must be on file prior to departure for University sponsorship to be approved.

Faculty, Students and Staff engaging in university-sponsored travel (including business travel) or personal travel to locations where a Center for Disease Control and Prevention Travel Warning has been issued are required to notify the Office of International Programs before returning to campus.  The University will work with the individual to implement appropriate actions to minimize any risk that might be posed to the health of other University community members by the individual’s possible exposure to infectious disease during their travel in a CDC travel warning country, including but not limited to, screening and/or monitoring before and upon return to campus.   

Any person arriving from one of the countries on the CDC list must notify the Office of International Programs prior to arriving on campus.   The University will work with the individual to implement appropriate actions to minimize any risk that might be posed to the health of other University community members by the individual’s possible exposure to infectious disease during their travel in a CDC travel warning country, including but not limited to, screening and/or monitoring before and upon return to campus.  

Contact: 

Susan L. Gronbeck-Tedesco, Associate Vice Provost

KU Office of International Programs

Strong Hall; 1450 Jayhawk Blvd. #300

Lawrence, Kansas 66045

(785) 864-6161 • slgt@ku.edu

Approved by: 
Provost and Executive Vice Chancellor
Approved on: 
Monday, March 11, 2013
Effective on: 
Monday, March 11, 2013
Review Cycle: 
Annual (As Needed)
Keywords: 
Travel, international travel, study abroad, travel warnings, dangerous locations, U.S. Department of State, Center for Disease Control and Prevention
Review, Approval & Change History: 

11/22/2016: Updated link to website and form.

October 2014: Updated to include travel warnings from the Center for Disease Control and Prevention.

 

 

 

Financial Categories: 
Travel
Operational Categories: 
Health & Safety

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