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Policy
Purpose: 

This policy explains refunds that apply to tuition, course fees, required campus fees, off-campus area fees, and Edwards Campus construction fees for students who withdraw from the University or reduce their enrollment.

Applies to: 

All Campus students

Campus: 
Lawrence
Edwards
Parsons
Juniper Gardens
Yoder
Medical Center, Kansas City
Wichita
Salina
Topeka
Policy Statement: 

Payment in full of tuition and fees must be received by the payment due date indicated on billing notification. An obligation to pay tuition and fees in full is incurred at the time the student enrolls in or adds a course(s). A student’s obligation to pay tuition and fees may be adjusted according to the following schedule whenever credit hours are dropped.

Refund periods

  • First refund period: 100% refund through the 5th day of class
  • Second refund period: 50% refund – 6th day of class through 20th day of class
  • No refund: after 20th day of class

The refund schedule is proportionally adjusted for short courses and terms other than the standard 15-week semester.  See short course listings for more information.

When a student drops credit hours, tuition, campus fees, and off-campus area fees assessed on those hours will apply in full to the same number of additional credit hours provided that one of the following conditions is met: 1) drops and adds are completed on the same day or 2) all changes occur during the 50% refund period.

In the case of full withdrawal from the University, students or parents who receive Title IV financial aid may be required by federal regulations to repay financial aid.  For more information, contact Financial Aid & Scholarships.

Exclusions or Special Circumstances: 

In the event the student does not receive an expected refund or in the event the amount of the refund is different from what was expected, the student may submit a fee petition to the Office of the University Registrar.  See the policy on Petition for Tuition and Fee Refund.

Federal regulations may require that a student who fully withdraws from the University and who receives student financial aid (grants, loans or work assistance) under Title IV or whose parent receives a loan under Title IV on behalf of the student be subject to a different refund policy.  Contact Financial Aid & Scholarships for more information.

As a result of state articulation agreements, students who take online courses from KU and who are residents of other states may be eligible for additional tuition refunds.  For more information, contact for Online and Distance Learning at onlinelearning@ku.edu, 785-864-1000.

Contact: 

Office of the University Registrar
KU Visitor Center
1502 Iowa Street
Lawrence, KS 66045
785-864-4423
registrar@ku.edu

Approved by: 
The Vice Provost for Administration and Finance and the Vice Provost for Enrollment Management
Approved on: 
Wednesday, June 9, 2010
Effective on: 
Wednesday, June 9, 2010
Review Cycle: 
Annual (As Needed)
Background: 

This refund policy was formerly incorporated in the Comprehensive Fee Schedule, which is annually approved by the Kansas Board of Regents and published by the Office of the University Registrar.

Definitions: 

Fee petition: request for a refund of student tuition and fees that is an exception to the Tuition and Fee Refund policy

Keywords: 
Tuition and fee refund, Fee petition
Review, Approval & Change History: 

07/15/2016: Policy formatting cleanup (e.g. bolding and spacing).

07/15/2016: Updated Applies to, updated refund periods in Policy Statement, updated link in Exclusions or Special Circumstances, updated Contact information, and updated Approved by information.

06/2016: Change in refund periods, updating positions and addresses.

06/12/2015: Policy formatting cleanup (e.g., bolding, spacing).

08/2014: Reviewed and links updated.

This reflects practices that have been in place at the University of Kansas for a number of years that were previously described in an informational brochure. 

 

Financial Categories: 
Tuition & Fees

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