PRINT DISCLAIMER: Official version of this document is accessible in the online policy library at https://policyoffice.ku.edu/. Printed copies may not reflect the most recent updates.
DOCUMENT TYPE:
Policy
PURPOSE:
To describe the University of Kansas, Lawrence, policy and procedure for notifying the parent/legal guardian of a student under the age of 21 who has alcohol or drug violations.
APPLIES TO:
Students under the age of 21 and any student on the Lawrence campus, regardless of age, when the student’s suspected alcohol or drug use has placed the health or safety of the student or others in danger and notification is necessary to protect the health or safety of the student or other individuals.
CAMPUS:
Lawrence
POLICY STATEMENT:
The University of Kansas will implement the following parental notification provision of the Family Education Rights and Privacy Act:
34 CFR 99.31(a)(15)(i): The disclosure is to a parent of a student at an institution of postsecondary education regarding the student's violation of any Federal, State, or local law, or of any rule or policy of the institution, governing the use or possession of alcohol or a controlled substance if--
(A) The institution determines that the student has committed a disciplinary violation with respect to that use or possession; and
(B) The student is under the age of 21 at the time of the disclosure to the parent.
Specifically, when the University of Kansas has knowledge of a student’s alcohol consumption or drug use under the circumstances described below, the University of Kansas will notify the parent/legal guardian of a student enrolled on the Lawrence campus who is under 21 years of age. Initial notifications may be telephonic, but all notifications will be followed up with a written notification.
- Following the first known violation of university policy or state law regarding alcohol, when the suspected use of alcohol has
a) placed the student in a life-threatening situation as determined by an attending medical professional or as reasonably determined by the Vice Provost for Student Affairs or designee.
b) caused the student to be in a physical or mental state that has prompted intervention by university personnel, police, or medical personnel out of concern for the student’s wellbeing or to address the student’s conduct.
c) endangered the health or welfare of another person.
- Following the second known violation of university policy or state law regarding alcohol and/or drugs.
- Following a violation of university policy or state law regarding alcohol or other drugs that results in the cancellation of the student’s university housing contract.
Students 21 years of age and older
In addition, the University of Kansas will notify the parent/legal guardian of any student enrolled on the Lawrence campus, regardless of age, when the student’s suspected alcohol or drug use has placed the health or safety of the student or others in danger and notification is necessary to protect the health or safety of the student or other individuals. This notification will be made by telephone and follow-up will be made in writing.
The university will notify the parent/legal guardian as outlined above using the contact information that is provided by the student and stored in the university’s student administration (Enroll & Pay) computer system. Students are prompted to update this contact information each semester. If no contact information is available or it is incorrect, the university will make a reasonable effort to contact the parent/legal guardian.
CONTACT:
Tammara L. Durham
Vice Provost for Student Affairs
133 Strong Hall
785-864-4060
studentaffairs@ku.edu
APPROVED BY:
Chancellor
APPROVED ON:
2009-05-04
EFFECTIVE ON:
2009-05-05
REVIEW CYCLE:
Annual (As Needed)
RELATED STATUTES, REGULATIONS, AND/OR POLICIES:
Mandatory Alcohol Assessment Policy
Amnesty Policy
Alcohol & Drug Policy
Alcohol & Drug Policies Brochure
RELATED OTHER:
Student Affairs Parent Notification Information
CHANGE HISTORY:
04/02/2025: Migration to TeamDynamix from Drupal.
08/17/2018: Revised to change drug violation notification for marijuana to the second offense, rather than the first offense.
09/26/2012: Revised by the Office of the Vice Provost for Student Affairs in consultation with the Office of the General Counsel and approved by the Chancellor.
05/04/2009: Created and approved by the Chancellor.