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Faculty Travel Funding in the College of Liberal Arts & Sciences

Policy
Purpose: 

To articulate the process to be followed for allocating funds to support travel by faculty members in the College of Liberal Arts & Sciences.

Applies to: 

Faculty members in the College of Liberal Arts & Sciences.

Campus: 
Edwards
Lawrence
Policy Statement: 

Principles

  • The primary purpose of providing travel funds for faculty members in the College of Liberal Arts & Sciences is the production and dissemination of research.
  • A secondary purpose is raising the scholarly visibility and profile of the College.
  • The application process shall be structured in a way that allows for timely and predictable responses to requests, to facilitate planning by faculty members.

Process

1. Eligibility

The applicant must currently hold a tenure-track or tenured position, or be a teaching professor (of any rank), in the College of Liberal Arts & Sciences. In addition, the applicant must not have already been allocated funds through this process in the same fiscal year.

2. Submission of application

Applications can be submitted via the web at https://collegetravel.ku.edu (referred to below as the online application system).

Applicants must submit a c.v. as part of the application process, or have a previously submitted c.v. already on file in the online application system.

Applicants must describe the purpose of their trip and categorize the purpose as one of the following:

  • conduct research
  • present a paper or poster at a professional conference
  • fulfill duties or responsibilities pertaining to national or international leadership

Applicants must provide an estimate of their expenses.

3. Confirmation

When an application is submitted, a confirmation email will be sent to the applicant. The applicant can also monitor the status of the application in the online application system.

4. Supervisor endorsement

The applicant’s supervisor will be asked to endorse the application.

5. Decision process

Completed applications will be reviewed by the associate dean for administrative affairs, according to the following criteria:

  • If there seems to be little risk that the travel funds will run out before the end of the fiscal year, any application from an eligible faculty member for travel for one of the three purposes listed above will be approved (absent special reasons to the contrary).
  • If there is a substantial risk that the travel funds will run out before the end of the fiscal year, the following applications may be declined to conserve funds for other applications:
    • applications from tenured faculty members
    • applications for travel to fulfill duties or responsibilities pertaining to national or international leadership

The associate dean for administrative affairs will normally review applications on the second and fourth Tuesday of every month. The College budget office will then send notifications of those decisions.

6. Funding levels

For travel to destinations within the United States (including Alaska and Hawaii), Canada, Mexico, and the Caribbean, funds of up to $700 may be provided.

For travel to other destinations, funds of up to $1,200 may be provided.

Contact: 

Amanda Temple
College of Liberal Arts & Sciences Budget Office
224 Strong Hall
1450 Jayhawk Blvd.
Lawrence, KS 66045
clastravel@ku.edu
785-864-6868

Approved by: 
Dean of the College of Liberal Arts & Sciences
Approved on: 
Thursday, November 1, 2012
Effective on: 
Thursday, November 1, 2012
Review Cycle: 
Annual (As Needed)
Keywords: 
CLAS Faculty Travel
Change History: 

12/09/2019: Major revison to clarify process, expand eligibility to include teaching professors, and permit funding for leadership duties.
11/01/2019: Updated URL for website for submitting applications.
06/15/2017: Updated contact information.
10/14/2015: Uploaded to the Policy Library website to replace the version that was formerly published in pdf format.
11/01/2012: Approved by the Dean of the College of Liberal Arts & Sciences.

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