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Procedures for Removal of Abandoned Bicycles

Procedure
Purpose: 

To outline the procedures to collect, store, and dispose of bicycles that are abandoned on campus.

Applies to: 

Students, faculty, staff and visitors on the Lawrence campus.

Campus: 
Lawrence
Contents: 
Policy Statement: 

Each year 50-100 bicycles are abandoned on the KU campus property in Student Housing areas, after Commencement and the designated Student Housing move out period has concluded. This document outlines the procedures used to collect, store and dispose of abandoned bicycles. An annual spring notice will be sent to residents as a reminder to remove their bicycles when they move out. This notice will precede any removal and collection of abandoned bicycles. These procedures should not be used to remove bicycles inappropriately chained to trees or other objects which create access problems for landscape or maintenance staff. The procedure outlined below has been reviewed and approved by personnel in KU Public Safety, Facilities Services, Student Housing, Center for Sustainability, the Comptroller’s Office, the Office of General Counsel, and the Policy Office.

  1. Student Housing
    1. Student Housing will notify students prior to the resident hall move out dates about the process for personal belongings that are abandoned after the move out period has ended. This will include notification about the process for removal of abandoned bicycles.
    2. Facilities Services’ Special Services will begin removal and collection of bicycles the second Tuesday following the weekend of the KU commencement ceremony. The KU contact for this program is Mr. Vince Avila, Deputy Director, Facilities Services(FS) (785) 864-1571; vavila1@ku.edu

      Facilities Services’ Special Services crew supervisor will contact KU Public Safety and a mutually convenient time will be scheduled to document and collect the bicycle(s). Staff from Facilities Services will forcibly remove locking devices. Any locking device will be kept with the bicycle as this provides a way to establish ownership of the bike. KU Public Safety will document the bicycle’s serial number, take pictures of the bicycle, and will run the serial number through the lost or stolen property reports. KU Public Safety will record serial numbers for bicycles both in and non-working condition. KU Public Safety will enter the bicycle description, serial number, and photo into a tracking system.Additionally, loose bicycle parts will also be documented and collected. In the event that a member of KU Public Safety is unavailable, the Comptroller’s Office will provide an inventory specialist to fulfill the responsibilities of serial number collection and tracking.

    3. Facilities Services will store documented bicycles for a minimum of 60 days.
    4. During the 60 day storage, both KU Public Safety and Facilities Services will review the bicycle tracking system when reports are made of lost or stolen bicycles. Bicycles that are identified and reclaimed will be identified in the tracking system as being claimed.
    5. Bicycles and bicycle parts not claimed or identified during the 60 day holding period will be transferred to KU Surplus. KU Facilities Services will indicate in the tracking systems bicycles that have been transferred to KU Surplus. KU Surplus will work with the KU Bicycle Advisory Committee to donate or otherwise dispose of bicycles and parts according to the Surplus Property policy. KU Surplus will indicate in the tracking system which agency received the bicycles.
  2. Main campus
    1. Bicycles at bike racks on main campus that appear abandoned on campus will be tagged by Facilities Services to notify the owner that the bicycle must be moved in 7 calendar days.
    2. Bicycles that are not moved will be collected, tracked, stored, and disposed of as outlined in steps 3-6 above.

Note: Bicycles that are parked in locations that obstruct access or use of facilities will be removed as outlined in the policy on Removal of Items that Obstruct Access to or Use of University Facilities.

Contact: 

Facilities Services
Deputy Director, Vince Avila
785-864-1571
vavila1@ku.edu

Approved by: 
Associate Vice Provost for Campus Operations
Approved on: 
Tuesday, December 23, 2014
Effective on: 
Tuesday, January 6, 2015
Review Cycle: 
Annual (As Needed)
Keywords: 
bikes
Review, Approval & Change History: 

The procedure outlined below has been reviewed and approved by personnel in KU Public Safety, Facilities Services, Student Housing, Center for Sustainability, the Comptroller’s Office, the Office of General Counsel, and the Policy Office.


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