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Special Circumstances Re-evaluation

Policy
Purpose: 

Special Circumstances Re-evaluation refers to the process of reviewing a student’s financial aid application when the student and/or the student’s parents or spouse experience a change in income or expenses that was not reflected on the Free Application for Federal Student Aid (FAFSA). When applying for financial aid, income and asset information is used to determine how much can be contributed toward educational expenses. Re-evaluation is appropriate when changes in income or assets are significant enough to result in increased aid eligibility and the student/parent requests the re-evaluation in writing.

Applies to: 

KU students and families who have experienced a change in financial circumstances that may affect aid eligibility.

Campus: 
Edwards
Lawrence
Policy Statement: 

Adjustments

Adjustments may be made in two ways: adjustments to the information submitted on the FAFSA and adjustments made for increases in mandatory or non-discretionary expenses. These adjustments can be made for the student, and in some circumstances, for the student’s spouse and/or parents.

Reasons for FASFA adjustments may include (but are not limited to):

  • Job termination/change
  • Reduction of hours worked
  • Retirement
  • Changes to marital status after filing the FAFSA
  • Loss or reduction of child support received
  • Loss or reduction of alimony received

Reasons for increases in mandatory or non-discretionary expenses may include (but are not limited to):

  • Child support paid
  • Medical/dental/disability expenses
  • Nursing home expenses
  • Funeral expenses
  • Additional required educational expenses
  • Additional transportation expenses
  • Child care expenses (Note: Students who incur child care expenses, should complete the Child Care Budget Adjustment and Grant Application, available at www.affordability.ku.edu in September of each year, instead of a Special Circumstance Re-Evaluation Request).
  • Computer budget expenses (Note: Students who incur computer expenses, should complete the Budget Adjustment Request Form at:  www.affordability.ku.edu).

Procedures to Request Re-Evaluation

1. Complete a Free Application for Federal Student Aid (FAFSA) online at www.fafsa.gov;

AND

2. Meet with your Financial Aid Counselor to discuss a Special Circumstances Re-evaluation Request and submit requested documents no later than March 1 of the current academic year for changes to the FAFSA or no later than April 1 of the current academic year for budget adjustment requests. Documents will be submitted online at:  https://ku.verifymyfafsa.com.

Additional Information

1. A request for Special Circumstances Re-evaluation cannot be processed until the original application for financial aid (FAFSA) has been completed and verified. Please allow four to six weeks for processing the Special Circumstances Re-evaluation Request after all the required documentation has been received.

2. If re-evaluation results in increased eligibility for aid and if funds are available, a student may receive additional assistance. The student may be asked to provide documentation (W-2 forms, 1099s, income tax returns, etc.) at the end of the calendar year to verify the accuracy of income projections or projected expenses. If changes are warranted which result in reduced eligibility, the student may be required to repay aid.

Contact: 
Financial Aid & Scholarships
KU Visitor Center
1502 Iowa Street
Lawrence, KS 66045
785-864-4700
financialaid@ku.edu
Approved by: 
Associate Director of Financial Aid and Scholarships
Approved on: 
Friday, February 1, 2008
Effective on: 
Friday, February 1, 2008
Review Cycle: 
Annual (As Needed)
Keywords: 
Special Circumstances Re-Evaluation, Special Circumstances, Change in Circumstances, Re-evaluation , Professional Judgment, Judgment
Change History: 
09/30/2019: Reviewed and Updated.
11/09/2017: removed child support paid as an option for adjustment. 
07/01/2016: Updated to remove gendered pronouns. 
08/15/2014
09/09/2013
08/10/2012
08/18/2011
10/2010
06/2009
Financial Categories: 
Student Financial Aid

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