Whistleblower Policy: Reporting Suspected Wrongdoing and Protection from Retaliation
The general purpose of this policy is to protect any KU employee or other member of the KU community who makes a good-faith disclosure of suspected wrongful conduct. This policy establishes the appropriate reporting mechanisms to be used for notification of known or suspected wrongdoing and protection from retaliation.
All University of Kansas employees
No employee shall take retaliatory action against any individual for reporting, or causing to be reported, suspected wrongdoing, or for assisting in an authorized investigation of alleged wrongdoing. Retaliation, if confirmed, will result in disciplinary action.
University of Kansas (KU) employees must comply with applicable state and federal law, as well as University and Kansas Board of Regents policies. Furthermore, a KU employee cannot be compelled by a supervisor or a University official to violate a law, Board of Regents policy, or University policy.
KU employees who have knowledge of specific acts which they reasonably believe violate the law, Board of Regents, or University policy must report those acts to the appropriate University official.
KU is committed to providing an environment of integrity that encourages the disclosure of violations of law, Board of Regents, or University policy to the University administration, while protecting from reprisal its employees and other members of its community who make a good-faith disclosure of suspected wrongful conduct occurring at the University.
Additionally, employees of contractors, grantees, subcontractors, and subgrantees, when working on Federal grants and contracts in connection with the University of Kansas, have certain “whistleblower” rights and remedies afforded by statute, including but not limited to 41 U.S.C. 4712. Accordingly, all such contractors, grantees, subcontractors, and subgrantees are required to comply with all applicable laws.
Persons who believe they have been subjected to retaliation in violation of this policy should notify the University Department of Internal Audit or the University Office of the General Counsel or the Provost/Executive Vice Chancellor, Lawrence Campus or the Executive Vice Chancellor, Medical Center. As an appropriate follow up, the employee should file a written complaint to the University Director of Department of Internal Audit.
To make a report of suspected or known wrongful conduct contact one of the following offices:
|To Report:||Contact||Phone #|
|Misuse of funds or accounting irregularities||University Director of Internal Audit||844-420-9065||Go to ku.ethicspoint.com|
|Research Misconduct||Associate Vice Chancellor for Compliance||913-588-7418
|Office of Global Operations and Security||Office of Global Operations and Security||913-588-7281
|Sexual Harassment||KUMC Equal Opportunity Office||913-588-8011
|Breach of data privacy||KUMC Privacy Programfirstname.lastname@example.org|
|Breach of data security||Director, Information Security
Information Security Hotline
|Environment, Health or Safety issue||Director Environment, Health and Safety Office||913-588-1081
If the subject matter is not covered above, if the complainant believes the responsible office may be involved in the violation, or if the matter has been reported locally but is thought to be unresolved, a report should be made to University General Counsel at (785) 864-3276.
Reports may be made anonymously. Reports and investigations will be kept confidential to the extent possible under law and consistent with the need to conduct an adequate investigation and take corrective action. The responsible campus official receiving the report shall make certain that the matters alleged in the report are promptly and thoroughly investigated and that appropriate corrective action is taken if necessary. The responsible campus official may consult with the Office of General Counsel and others as needed to determine the appropriate investigative process.
This policy does not protect an employee who files a report or provides information that the employee knows to be false or provides information with reckless disregard for its truth or falsity. An employee who is determined to knowingly have made false accusations or provided false information during an investigation may be subject to disciplinary action up to and including termination.
University of Kansas, Lawrence campus
Office of the Provost and Executive Vice Chancellor
1450 Jayhawk Blvd., Suite 250
Lawrence, KS 66045
Office of the General Counsel
1450 Jayhawk Blvd., Suite 245
Lawrence, KS 66045
Department of Internal Audit
1450 Jayhawk Blvd., Suite 351
Lawrence, KS 66045
University of Kansas Medical Center
Office of the Executive Vice Chancellor
KU Medical Center
2032 Murphy Administration Building
Mail Stop 2015
3901 Rainbow Boulevard
Kansas City, KS 66160
Note: The Office of the General Counsel is key contact for policy interpretation, enforcement, and other issues not specifically addressed in this policy.
Organization responsible appropriate execution of this policy:
- Department of Internal Audit
- Office of the General Counsel
- Office of the Provost/Executive Vice Chancellor, Lawrence Campus
- Office of the Executive Vice Chancellor Medical Center
University Employee includes faculty, unclassified academic staff, unclassified professional staff, University Support Staff, classified staff, and student employees (regardless of nature of appointment).
Wrongful Conduct includes, but is not limited to:
- A violation of applicable state or federal laws or regulations;
- A violation of Board of Regents or University policy;
- Use of University property, resources, or authority for personal gain or other non-University-related purpose, except as authorized under University policy and approved by the Chancellor.
12/14/2018: Updated contacts.
06/21/2018: Updated KUMC contact information in Policy Statement.
01/31/2018: Updated contact information for Scholarly Misconduct or Research Compliance issues
06/01/2017: Fixed broken link.
07/11/2016: Updated to remove gendered pronouns.
01/07/2016: Updated KUMC hotline number.
10/14/2015: Updated link to K.S.A. 75-2973.
10/14/2015: Corrected an email address in the Medical Center table.
07/08/2015: Updated contact information for Medical Center table.
01/06/2015: Policy formatting cleanup (e.g., bolding, spacing).
11/20/2014: Updated contact information for Medical Center table.
11/14/2014: Language added to address whistleblower rights for employees of contractors, grantees, subcontractors, and subgrantees, when working on Federal grants and contracts in connection with the university.
06/10/2014: Revised to update name of the current Faculty Athletics Representative.
07/29/2009: Approved by the Chancellor.