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Faculty Bonus Payments from Salary Release Funds, CLAS

Policy
Purpose: 

To articulate the procedures for awarding of a bonus payment to faculty members from excess salary release from certain grants or contracts within the College of Liberal Arts and Sciences.

Applies to: 

Faculty within the College of Liberal Arts and Sciences

Campus: 
Lawrence
Edwards
Policy Statement: 

The College of Liberal Arts and Sciences will permit the award of a bonus payment to faculty members from excess salary release from certain grants or contracts one-time each fiscal year, based upon merit. Excess salary release from certain grants or contracts occurs when the faculty member has covered all obligations towards the faculty member's summer salary as well as other obligations needed to meet the research mission, (including postdoc, graduate & undergraduate student salaries & fringe as well as pertinent tuition) and chooses not to use those funds to support their research activities. To apply, a request for endorsement detailing the grant(s) or contract(s) supplying the excess salary and fringe is sent to the department chairperson or director. The chairperson or director forwards the request, with the chair’s or director’s recommendation, to the divisional associate dean. The recommendation should document if the faculty member’s performance merits the bonus payment because of an exceptional record of research, teaching, and/or service. The award of a bonus payment from excess salary release requires approval of the divisional associate dean.

In some cases, faculty members may have a joint appointment with another department or research center within the university. In such cases, the chair or director of the home academic unit within the College may recommend a bonus payment based solely on the basis of excess salary release created within their unit. Any bonus payment on the portion of the appointment outside of the College is subject to the bonus payment policy of that unit. As a matter of coordination, College department chairs and directors are expected to inform the chair or director of the other unit prior to submitting the recommendation to the divisional associate dean.

In all cases, the sole funding source for the bonus payment is the excess salary savings generated by grants or contracts within the fiscal year when the bonus is paid. A review of this policy will be conducted annually with modifications made as deemed necessary.

Guidelines for Faculty Bonus Payments:

1. Bonus payments must be made in the same fiscal year that the funds are released.

2. Once the bonus payment is approved by the divisional associate dean, an appointment form must be processed (and reflected on HR/Pay) to effect the funding change that will create the salary release. This needs to be done by the unit that administers the grant(s).

3. The College Dean’s Office will initiate the necessary forms to effect the bonus payment after receiving notification from the divisional associate dean that the bonus payment has been approved and after the necessary funding changes are reflected on HR/Pay.

Contact: 

Mark Reynolds

Director of Finance and Planning

785-864-6824

Approved by: 
Dean of the College of Liberal Arts and Sciences
Approved on: 
Wednesday, May 15, 2013
Effective on: 
Wednesday, May 15, 2013
Review Cycle: 
Annual (As Needed)
Keywords: 
Salary Release Funds; Excess Salary Release from Grants or Contracts; Faculty Bonus Payments
Review, Approval & Change History: 

07/11/2016: Updated to remove gendered pronouns.

05/29/2016: Migrated from previous Policy Library system.

School/College Policy Categories: 
Additional Policies

Moderation History

Updated: July 11, 2016 - 16:52

Log message: Edited by ruthwalters@ku.edu.

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