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Probationary Periods for University Support Staff and Unclassified Professional Staff, University Policy on

Policy
Purpose: 

To outline the terms and conditions of the probationary employment for University Support Staff (USS) and Unclassified Professional Staff (UPS).

Applies to: 

USS and UPS for all KU campuses.

Campus: 
Lawrence
Edwards
Parsons
Juniper Gardens
Yoder
Medical Center, Kansas City
Wichita
Salina
Topeka
Policy Statement: 

Individuals who are hired or rehired into regular USS or UPS positions are placed on probationary status and are employed at will during the probationary period. The initial probationary period is in effect for six months from the effective date of the initial hire. Employees are not eligible for any available merit increases during the initial or an extended probationary period.

 

Supervisors may extend the probationary period up to a total of twelve months, with approval from Human Resources (HR), if it is in the best interests of the University. Notifications of extension of the probationary period shall be in writing and shall be issued to the employee as early as possible but no later than one business day prior to the end of the probationary period.

 

If an employee accepts a different position while still serving a probationary period, the employee must complete the remainder of the initial probationary period or an extension thereof.   Provided however, if the new position is substantially different or requires different qualifications, supervisors may initiate a new six-month probationary period upon HR approval.

 

For example, among other reasons, the probationary period may be extended if there is a significant degree of job complexity associated with the position or if more than six months is needed for the employee to complete the full cycle of job responsibilities.

 

During the probationary period, if performance, conduct, or other issues arise that warrant termination, the unit head shall provide a written recommendation for termination to HR. HR will notify the employee in writing of the termination of the employee's appointment. No advance notice is required for termination during the probationary period.

 

Termination during the probationary period cannot be appealed. Employees whose appointments are terminated during the probationary period may be placed in a no-rehire status by the University.

Exclusions or Special Circumstances: 

The probationary status provisions of the relevant Memorandum of Agreement (MOA) will be followed for staff covered by a MOA.

Contact: 

KU Department of Human Resources

103 Carruth-O’Leary Hall

1246 W. Campus Road

Lawrence, KS  66045

785-864-4946

hrdept@ku.edu

 

KUMC Division of Human Resources

3901 Rainbow Boulevard

Kansas City, Kansas 66160

913-588-5080

Gjames2@kumc.edu

Approved by: 
Chancellor Bernadette Gray-Little
Approved on: 
Tuesday, May 29, 2012
Effective on: 
Sunday, July 1, 2012
Review Cycle: 
Annual (As Needed)
Definitions: 

“Rehire” means a return to employment after a break in service of thirty days or more.

 

“At will” means that the employer may terminate an employee’s appointment without notice and without cause.

Keywords: 
Probation, Performance, Initial Probationary Period, Promotional Probation
Review, Approval & Change History: 

07/11/2016: Updated to remove gendered pronouns.

6/11/14:  Technical edit. This policy supersedes the probationary period policy formerly in place for USS and institutes a probationary period for unclassified professional staff. May 29, 2012: Approved by Chancellor Bernadette Gray-Little.

Personnel: Staff Categories: 
Performance

Moderation History

Updated: July 11, 2016 - 13:59

Log message: Edited by ruthwalters@ku.edu.

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