Satisfactory Academic Progress Policy for Graduate & Law Students
To explain the Financial Aid Satisfactory Academic Progress policy and the associated appeal process for Graduate and Law students.
Graduate Students, Law Students, Faculty and Staff
Minimum Satisfactory Academic Progress Standards
Financial Aid Warning
Financial Aid Appeal Process
To be eligible for student financial aid, a student must meet Satisfactory Academic Progress (SAP) standards. The Financial Aid and Scholarships office (FAS) has established guidelines (based on federal regulations) for evaluating a student’s progress, taking into consideration the cumulative KU GPA, the cumulative number of hours a student has attempted and completed (completion rate), and the maximum timeframe to complete a degree. These standards will be reviewed at the end of each period of enrollment.
Graduate/Law students are considered to be meeting SAP standards on their first day of enrollment in a degree-seeking program. Students may continue to receive financial aid while meeting the minimum standards for Satisfactory Academic Progress. Non-degree seeking students are generally not eligible for federal financial aid.
Minimum Satisfactory Academic Progress Standards for Graduate/Law Students:
- Maintain the required GPA.
- Graduate: maintain a minimum 3.0 cumulative KU GPA. The KU GPA includes all KU courses taken within the Graduate career graded A-F.
- Law: maintain a minimum 2.0 cumulative KU GPA. The KU GPA includes all KU courses taken within the Law Career graded A-F.
- Successfully complete a minimum of 67% of all hours attempted. Completion rate is calculated by dividing the total number of successfully completed hours by the number of attempted hours. All courses within the career will be evaluated.
- Complete the degree within the time limit allowed for the degree program.
- Complete Master’s degree within 7 years of first day of enrollment.
- Complete Doctoral degree within 8 years of first day of enrollment.
- Complete Juris Doctor (JD) degree within 5 years of first day of enrollment.
- Complete Doctor of Juridical Science (SJD) degree within 8 years of first day of enrollment.
- Complete LL.M Program in American Legal Studies within 3 years of first day of enrollment.
Academic progress is reviewed at the end of each semester (fall, spring, summer). Courses a student is enrolled in on or after the first day of the 50% refund period are reviewed.
- Courses marked “F,” “incomplete,” “no credit,” “dropped,” “withdrawn,” “unsatisfactory,” “waiting on grade,” “no progress”, and unposted grades are considered courses attempted, although not successfully completed.
- Graduate/Law courses successfully transferred from any other postsecondary institution, as well as test credits, are calculated as attempted and completed courses.
- All course repeat attempts will be included in the attempted hours.
- Courses academically forgiven or retroactively withdrawn will continue to be evaluated as courses attempted, although not successfully completed.
Financial Aid Warning:
If a student is not meeting SAP standards during an end of semester review for the first time, the student will be placed on financial aid warning for one semester. The student may continue to receive financial aid for that semester. If the student is not meeting the minimum SAP standards by the end of the next term in which the student enrolls, the student will become ineligible for financial aid.
Financial Aid Appeal Process:
If a student becomes ineligible for financial aid because minimum Satisfactory Academic Progress standards are not met, but feels that unique circumstances exist, the student may follow the appeal process outlined below.
- Schedule an appointment with a Financial Aid Counselor to discuss the situation.
- If there are extenuating circumstances that have caused you to become ineligible for aid, you may be eligible to appeal. If you are eligible to appeal, the Financial Aid Counselor will provide an appeal form and instructions on how to complete the appeal process.
- Complete and submit the appeal form along with all required documents to the FAS office by the deadline listed on the appeal form.
- The typed narrative should describe the extenuating circumstances.
- This is also an opportunity for you to submit any supporting documentation, such as letters of academic support from professors, a letter of prognosis from a physician, police report, etc.
- Academic plans should be on official letterhead or departmental advising form.
- You can anticipate a decision from the Financial Aid Appeals Committee within 4 weeks, depending on the volume of appeals submitted.
- Following the review of your appeal, you will be contacted via email.
- If your appeal is approved, you will be instructed to contact the FAS office to meet with a Financial Aid Counselor to review and sign your financial aid contract.
- If your appeal is denied, the email will indicate whether an appeal can be submitted in the future, including criteria you must meet to be eligible to submit a subsequent appeal.
- Committee decisions are final and are not subject to further review.
- If your academic department grants a timeframe extension, please instruct your department to fill out a Graduate Time to Degree form online (http://graduate.ku.edu/progress-degree-forms), or submit another form of documentation to FAS. No appeal is necessary when the department extends the timeframe for completing your degree.
- Students in the School of Pharmacy should refer to the Satisfactory Academic Progress Policy for Pharmacy Students.
- Students in the five year Master of Architecture program should refer to the Satisfactory Academic Progress Policy for Undergraduate Students.
- See Financial Aid Appeal Process.
A student who does not meet the minimum requirements for Financial Aid Satisfactory Academic Progress will no longer be eligible for federal, state and some types of institutional financial aid.
Danielle Sullivan, Assistant Director
Financial Aid & Scholarships
12/09/2016: Revised by Danielle Sullivan- Made updates to Minimum Satisfactory Academic Progress Standards for Graduate/Professional Students, Minimum Satisfactory Academic Progress Standards for Law Students, and Exclusions.