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Undergraduate & Graduate Travel & Research Support Guidelines

Guideline
Purpose: 

The purpose of this document is to help guide students in attaining travel/research funds from the School of Education.

Applies to: 

All undergraduate and graduate students in the KU School of Education.

Campus: 
Lawrence
Edwards
Policy Statement: 

Undergraduate and Graduate student travel and research support funding is made available through School of Education credit hour fees.

Application Guidelines

Undergraduate and Graduate students in the School of Education are encouraged to apply for support that will allow them to travel to degree-relevant professional conferences/meetings, as well as to conduct degree-related research. Each initiative is intended to enhance the graduate students’ professional preparation. Except under special circumstances, a student may receive only one travel award and one research support award per academic year. An individual student’s combined travel ($400 max.) and research support ($250 max.) may not exceed $650 for an academic year.

Travel

  • Applications may be submitted anytime during the academic year – pending the availability of resources.
  • Applications and supporting documentation must be received no less than 30 days prior to any travel.
  • The student’s faculty advisor must write a letter of support that must accompany the application.
  • Requests for travel must be closely associated with the student’s academic program of study or content area.
  • Requests for travel will only be used to support travel to state, regional or national conferences or meetings. There will be no support for international travel. All out-of-state travel must be approved in advance.
  • Preference will be given to applicants who are presenting at a conference, but it is not a condition for requesting support.
  • Applicants need not be the first author on the paper, but if there is more than one student author, only one student (the primary/presenting student author) is eligible to receive funding as a presenter on that paper. 
  • The maximum amount travel support that can be requested through the fund is $400. As a general rule, the primary/presenting author will be eligible to receive up to the maximum travel allowance; co-authors and those attending but not presenting may receive up to a maximum of $250 for travel.
  • Support for travel may be used to cover cost of registration, travel, and lodging. Meals will not be covered. Students attending the same conference/meeting are expected to share rooms whenever possible. The application must include a budget outline of anticipated expenditures.
  • Preference will be given to applicants who are attending a conference with a School of Education faculty member or KU representative (i.e., CLAS faculty.)
  • Successful applicants will be required to submit original receipts for their expenses for which they are requesting reimbursement upon their return to campus.
  • Applicants whose travel is supported to present papers or posters at state, regional or national conferences or meetings will be required to submit a copy of their presentation/paper upon their return to campus.

Research

  • Up to $250 per request may be requested to support materials, assessment instruments, etc. that are clearly needed to support the student’s research endeavor. Funds may not be used for salaries or payment of personnel—including the payment of research participants.
  • Requests may be submitted anytime during the academic year–pending the availability of resources.
  • The research endeavor must be approved by the student’s faculty advisor, and student’s faculty advisor must write a letter of support that must accompany the request.
  • Applicants must provide a written description of the research project to be undertaken (maximum 2 double-spaced pages), together with a timeline for the completion of the project and a budget outline of and justification for anticipated expenditures.
  • Applicants whose research is supported (a) must provide a brief update on the status of the project at 6 month intervals until the project is completed or discontinued.
  • All publications or presentations, including theses and dissertations, that are supported in whole or in part by School of Education Student Research Support funds should bear the following acknowledgment:  "This investigation was supported through an award from the University of Kansas School of Education Student Research Support Fund.”
Contact: 

For information or to submit an application:

For Undergraduate Students:

Sally L. Robert, Associate Dean
School of Education
1122 West Campus Rd.
214B Joseph R. Pearson Hall
Lawrence, KS  66045
slroberts@ku.edu

For Graduate Students:

James W. Lichtenberg, Associate Dean
School of Education
1122 West Campus Rd.
214C Joseph R. Pearson Hall
Lawrence, KS  66045
jlicht@ku.edu

Approved by: 
Rick Ginsberg, Dean
Approved on: 
Wednesday, September 1, 2010
Effective on: 
Wednesday, September 1, 2010
Review Cycle: 
Annual (As Needed)
Keywords: 
Travel, research, funding, undergraduate, graduate, guidelines
Review, Approval & Change History: 

04/13/2015: Added to the KU Policy Library.

09/01/2010: Approved by dean of the School of Education.

Financial Categories: 
Travel
School/College Policy Categories: 
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