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Procedures for Removal of Abandoned Bicycles

Procedure
Purpose: 

To outline the procedures to collect, store, and dispose of bicycles that are abandoned on campus.

Applies to: 

Students, faculty, staff, and campus visitors.

Campus: 
Edwards
Lawrence
Table of Contents: 

A. Lawrence Campus - Residential
B. Lawrence Campus - Non-Residental
C. Edwards Campus

Policy Statement: 

Each year 50-100 bicycles are abandoned on KU campus property. This document outlines the procedures used to collect, store and dispose of abandoned bicycles. Bicycles that are parked in locations that obstruct access or use of facilities will be removed as outlined in the Policy on the Removal of Items that Obstruct Access to or Use of University Facilities.

A. Lawrence Campus - Residental

  1. Student Housing will follow internal communication procedures to send an annual spring notice to residents about the process for personal belongings that are abandoned after the move out period has ended. This will include notification about the process for removal of abandoned bicycles.
  2. Facilities Services will begin removal and collection of abandoned bicycles the weekend following the KU commencement ceremony in coordination with the annual spring notice. Facilities Services supervisor will coordinate with KU Public Safety to document and collect the bicycle(s).
  3. Facilities Services will forcibly remove locking devices and any locking device will be kept with the bicycle to help establish ownership. KU Public Safety will document the bicycle’s serial number, take pictures of the bicycle, and will run the serial number through the lost or stolen property reports. KU Public Safety will record serial numbers for bicycles both in and non-working condition. KU Public Safety will enter the bicycle description, serial number, and photo into a tracking system. Additionally, loose bicycle parts will also be documented and collected.
  4. Facilities Services will store documented bicycles for a minimum of 60 days. During the 60 day storage, both KU Public Safety and Facilities Services will review the bicycle tracking system when reports are made of lost or stolen bicycles. Bicycles that are identified and reclaimed will be identified in the tracking system as being claimed.
  5. Bicycles and bicycle parts not claimed or identified during the 60-day holding period will be transferred to KU Surplus. Facilities Services will indicate in the tracking system bicycles and bicycle parts that have been transferred to KU Surplus.
  6. KU Surplus will work with the KU Bicycle Advisory Committee to donate or otherwise dispose of bicycles and bicycle parts according to the Surplus Property policy. KU Surplus will indicate in the tracking system which agency received the bicycles and bicycle parts.

B. Lawrence Campus - Non-Residental

  1. Bicycles at bike racks on main campus that appear abandoned on campus will be tagged by Facilities Services or KU Public Safety to notify the owner that the bicycle must be moved in 7 calendar days.
  2. Bicycles that are not moved will be collected, tracked, stored, and disposed of as outlined in sections A.3. through A.6. of this document.

C. Edwards Campus

  1. Bicycles that appear abandoned on campus will be tagged by KU Public Safety in consultation with Edwards Campus administration to notify the owner that the bicycle must be moved in 7 calendar days.
  2. If the bicycle is not removed within 7 calendar days, staff from Facilities Services will forcibly remove locking devices and the locking device will be kept with the bicycle to help establish ownership of the bicycle.
  3. KU Public Safety will document the bicycle’s serial number, take pictures or the bicycle, and then log the bicycle into an internal Edwards Campus tracking system.
  4. KU Public Safety will immediately turn the bicycle over as abandoned property to the Overland Park Policy Department.
Contact: 

Lawrence Campus
Director of Facilities Services
785-864-4770

Edwards Campus
Director of Administrative & Fiscal Services
913-897-8400

Approved by: 
Vice Provost for Campus Operations
Approved on: 
Tuesday, December 23, 2014
Effective on: 
Tuesday, January 6, 2015
Review Cycle: 
Annual (As Needed)
Keywords: 
bikes
Change History: 

04/27/2020: Removed responsibilities allocated to the Office of the Comptroller, revised to include the Edwards Campus; reviewed by the Edwards Campus Policy & Procedures Committee; recommended by the Edwards Campus Vice Chancellor and approved by Campus Operations.
12/23/2014: The procedure outlined below has been reviewed and approved by personnel in KU Public Safety, Facilities Services, Student Housing, Center for Sustainability, the Comptroller’s Office, the Office of General Counsel, and the Policy Office.

Operational Categories: 
Facilities
Health & Safety

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