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KU Libraries: Access, Circulation, and Request Services for Resident (non-KU) Library Users


To define and report library policies for access, circulation, and request services provided to Resident (non-KU) library users.

Applies to: 

All Resident (non-KU) library users who are using the resources and services provided by the University of Kansas Libraries on the Lawrence campus including: 1) Kansas Residents; 2) University of Kansas Alumni Association Members; 3) Students, Faculty, and Staff from Kansas institutions of higher learning not governed by the Kansas Board of Regents; 4) Faculty from libraries participating in the Reciprocal Faculty Borrowing Program (ARL/OCLC); 5) Surviving Spouses of Emeritus or Retired KU Faculty; 6) Visiting Scholars not approved as Affiliates in Lawrence campus HR records; 7) Residents of Missouri, Oklahoma, Colorado, and Nebraska. This policy applies to collections and services in Anschutz Library,Gorton Music & Dance Library, Library Annex, Murphy Art & Architecture Library, Spahr Engineering Library, Kenneth Spencer Research Library, and Watson LIbrary.

Policy Statement: 
  1. Basic Library Access, Circulation, and Request Services are available to Resident library users.
    1. On-site access to facilities of the University of Kansas Libraries system.
    2. On-site use of computers designated as Community Access Workstations for access to the Library Catalog and selected electronic resources (some restrictions may apply).
    3. Borrowing privileges for circulating collections (for qualifying individuals).
    4. Use of Recall requests for eligible collections and of Retrieve from shelf service for circulating collections housed in the Library Annex (for qualifying individuals).
    5. Basic research help services.
  2. Borrowing Privileges for Resident library users.
    1. Resident library users must qualify for, purchase, and present a KU Library Borrower Card to check out or renew library materials and to request library services. Annual renewal is required to retain access to services.
    2. May have a limit of 20 items checked out at any time.
    3. May check out long-term loan items for 6 weeks, and may renew the items 5 times via the Library Catalog before returning the items to the library or bringing the items to the library to check them out again.
    4. All long-term loan items are subject to recall at any time and must be returned within 14 days of the date on the first recall notice to avoid overdue charges.
    5. Short-term, reserve, and equipment loan items checked out for 2 weeks or less must be returned to the library from which they were checked out by the time due in order to avoid overdue charges and in order to check them out again.
    6. Items may be renewed or checked out again as long as there are no waiting requests from other library users, and the borrower has an active KU Library Borrower Card and owes less than $80 in library charges.
  3. Kenneth Spencer Research Library.
    1. Kenneth Spencer Research Library is open to all researchers including those not affiliated with KU or another academic institution.
    2. Collections must be used on-site in the library's reading room.
    3. Library users need to register for a User Account in the Aeon system, present photo identification upon arrival at the library, and use the Aeon system to request library materials.
    4. See Reproducing Library Materials for information about copying and printing in Kenneth Spencer Research Library.
    5. The KU Library Borrower Card is not required at Kenneth Spencer Research Library.
  4. Scanning, Copying, and Printing.
    1. Free scanning is available in most library locations; bring a USB flash drive to save scanned documents or send them to your email account.
    2. Visitor Copy/Print Access must be purchased in order to print from the Community Access Workstations or to print from hard copy items.
    3. See Reproducing Library Materials for information about Kenneth Spencer Research Library.
  5. Services Not Included for Resident library users.
    1. Interlibrary Loan, including WebRetrieve and Document Delivery services, is not provided.
    2. Retrieve from Shelf service is provided only for collections shelved in the Library Annex. TripSaver and Home Loan Delivery services are not available.
    3. Off-campus access to the Libraries licensed electronic resources, including databases, e-journals, and e-books, is not included.
    4. A limited selection of electronic resources has been licensed for access by registered members of the KU Alumni Association. See KU Libraries Access.
  6. Notice to Parents and Guardians of Minors.
    1. The KU Libraries collections and services are developed for an adult audience. Please be aware that all library facilities offer open access to a number of electronic resources as well as the Internet. Use of these resources is not monitored by library staff.
    2. Parents and legal guardians of minor children may authorize the minor's application for library privileges with the understanding that the parent or guardian, not the minor, will be held legally responsible for all materials checked out by the minor and for payment of any library charges (overdue fines, etc.) that may be incurred.
Exclusions or Special Circumstances: 

This policy does not apply to Wheat Law Library on the Lawrence campus or to the KU Medical Center libraries (Clendening, Dykes, and Farha).


Individuals who no longer meet the requirements for Resident library users status will no longer be able to receive the level of services reported in this document. The exception is that registered users at Kenneth Spencer Research Library continue to qualify for library services as described in this policy.


University of Kansas Libraries
1425 Jayhawk Blvd.
Lawrence, KS 66045
Asking Questions about KU Libraries Policies and Procedures

Approved by: 
Assistant Dean of Libraries for Content and Access Services
Approved on: 
Sunday, August 1, 1999
Effective on: 
Sunday, August 1, 1999
Review Cycle: 
Annual (As Needed)

Previously documented via KU Libraries website content.

Change History: 

01/05/2014: Published in the Policy Library. Added original policy approval and effective dates to the Contacts and Dates section.

12/09/2014: Revised, reviewed and approved for inclusion in KU Policy Library.

08/01/2012: Revised.

01/01/2004: Revised.

08/01/2003: Revised.

08/01/1999: Policy effective.

Information Access & Technology Categories: 
Information Access
Libraries Categories: 
Access, Circulation, and Request Services
Library Borrowing
Library User Responsibilities
Other (Non-KU) Library Users

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