Guidelines for Acceptance of In-kind Gifts

Before accepting on behalf of the University in-kind (non-cash) gifts or charitable contributions, administrative heads of University units should contact the Office of the General Counsel. Depending on the nature of the gift, Kansas Board of Regents policy on the acceptance of gifts may impose particular requirements, and there may be other legal responsibilities required of donees by State and/or Federal law. See esp. IRS Publication 1771, “Charitable Contributions – Substantiation and Disclosure Requirements.”

The Counsel’s office can also provide assistance in preparation of an appropriate deed of gift documenting the transfer of ownership and the purpose or use for which the gift is intended. In some cases it may be necessary to specify whether certain rights, for example copyright, are to be retained by the donor, and whether the donor is to receive, quid pro quo, any goods or services from the University in exchange for the in-kind donation. Note that the University, as donee, never estimates or assigns monetary value to non-cash contributions.