Lawrence Campus

Office of Admissions & Scholarships, Office of Director
Jayhawk Welcome Center
1266 Oread Ave.
785-864-3911
Nature of Records: The official undergraduate applications for admission and readmission and new student merit scholarships are maintained in this office.

Alumni Association
Executive Director
Adams Alumni Center 1266 Oread Ave.
800-584-2957
Nature of Records: For currently enrolled students, files contain student’s address, parent’s(s’) name(s) and address(es), name(s) of relative(s) who have attended KU, high school(s) attended, school(s) of enrollment, and student number(s).

Counseling and Psychological Services
Director
Watkins Health Center
785-864-CAPS
Nature of Records: Psychological records are maintained in connection with the counseling services at the center. Individual counseling records include information provided by clients as part of their counseling contacts with the center, records of psychological testing completed as part of counseling, and counselor summary notes of clients contact (counseling, testing) with the center. The center also maintains separate educational testing records of admission and placement testing that have been requested by students. (Exceptions:  C)

Jayhawk Global
Dean
1515 St. Andrews Dr.
785-864-6779
Nature of Records: Grades and registration materials related to student enrollment in KU Continuing Education classes are maintained. Files are kept only if a student has enrolled in a class in this division. (Exceptions: A,B)

KU Student Housing
Director
422 West 11th Street, Suite DSH (Corbin Hall)
785-864-4560
Nature of Records: All individual housing contracts, room preference cards, correspondence for both scholarship and residence halls, and any materials related to the contracting process are maintained in the Corbin office. Correspondence relating to conduct in residence and scholarship halls, Jayhawker Towers or Stouffer Place are also maintained. (Exceptions: A,B,C,D)

Human Resources
Director
109 Carruth-O'Leary Hall
785-864-4946
Nature of Records: Human Resources serves as official custodian for information located in the University's Payroll Office on student employees as such information pertains to the positions held. Additional employment records may also be maintained by the office in which the student is employed. (Exception: F)

International Support Services
Director
Strong Hall, Room 126
785-864-3617
Nature of Records: For international students on both F-1 and J-1 visas, and international scholars who are participating in international educational and cultural exchanges on J-1 visas. Records include copies of official documents used to obtain visas, work authorizations and extensions of stay, letters of certification and personal information including that provided by students upon arrival at KU, and the official international application and supporting documents for admission and readmission. (Exceptions: A,B,D)

KU Recreation Services
Director
1740 Watkins Center Drive
785-864-3546
Nature of Records: For all intramural, fitness and sport club activities this office maintains membership rosters of participants and managers, accident/injury/ incident reports, if any.

KU Parking
Director
Allen Fieldhouse Garage
785-864-7275
Nature of Records: Records pertain to purchase of parking permits, record of tickets received (fines), and vehicle description and license plate number of vehicles for which a parking permit has been purchased.

Student Account & Receivables
General Accounting
1246 West Campus Road, Room 20
785-864-3322 
Nature of Records: Information is maintained on the payment of tuition and related fees, University charges or fines (except parking). Individual student files are not maintained except for specific records regarding financial accounts.

Financial Aid & Scholarship, Office of
Director
1502 Building
785-864-4700
Nature of Records: For students who have applied for financial aid, records generally include application information, correspondence and other supporting documents. A record system is maintained that contains information pertinent to each student who has applied for or received any federal, state, or non-University aid. (Exceptions: A,B,D,E)

Student Involvement and Leadership Center
Director
400 Kansas Union
785-864-4861
Nature of Records: Lists of officers and advisors of registered student organizations, including addresses and telephone numbers are maintained by this office. Campus and community organizations registered with the University also have officer lists kept on file for the current year. (Exceptions: B, D)

University Academic Support Centers
Director
Strong Hall, Room 22
785-864-4064
Nature of Records: Individual student records include personal and interdepartmental correspondence with or on behalf of a student. (Exceptions: A,B,C,D)

University Registrar
1502 Iowa Street
785-864-4423
Nature of Records: The official academic record, including biographical and demographical information, is maintained in this office.

Academic Affairs, Office of
Vice Provost for Academic Affairs
Strong Hall
785-864-4060
Nature of Records: Individual student records include (1) conduct letters generated by this office or by representatives of the University community, (2) letters of reference written by the staff of the office at the student's request. (Exceptions: A,B,C,D)

Watkins Health Services
Director
Watkins Health Center
785-864-9500
Nature of Records: Medical records are maintained for all students including health information provided by the student as part of the health center admissions process and information regarding any subsequent contact (examination, treatment) a student has at the health center. All medical records are confidential. (Exception: C)

Lawrence Campus: ACADEMIC RECORDS

Dean of Designated School or College
Nature of Records in Academic Offices: Grades and information pertaining to enrollment and academic performance at KU are maintained. Files also contain academic transcripts, test scores and other information provided by the student as part of the enrollment process. Students should be aware that some records may be maintained in an individual department of a school of enrollment. (Exceptions:A,B,D)

School of Architecture and Design
206 Marvin Hall (Undergraduate), 785-864-4281
206 Marvin Hall (Graduate), 785-864-4281

School of Business
Capitol Federal Hall (Undergraduate), 785-864-7500
Capital Federal Hall (Graduate), 785-864-7500

School of Education and Human Sciences
210 Joseph R. Pearson Hall, 785-864-3726
(Undergraduate and Graduate)

School of Engineering
Eaton Hall, 785-864-3881
(Undergraduate and Graduate)

School of Journalism and Mass Communications
201 Stauffer-Flint Hall, 785-864-4755
(Undergraduate and Graduate)

School of Law
202 Green Hall, 785-864-4550

College of Liberal Arts and Sciences
College of Liberal Arts and Sciences – School of the Arts
109 Strong Hall (Undergraduate), 785-864-3500
102 Strong Hall (Graduate), 785-864-4898

School of Music
300 Art & Design (Undergraduate), 785-864-4401
446 Murphy Hall (Graduate) 785-864-3421

School of Pharmacy
2010 Becker Drive (Undergraduate), 785-864-3591
2010 Becker Drive (Graduate), 785-864-3644

School of Social Welfare
105 Twente Hall (Undergraduate and Doctoral Program), 785-864-4720
108 Twente Hall (Graduate), 785-864-4720

Lawrence Campus: Career and/or Employement Services Offices

Director of Designated Office
Nature of Records in Career Offices: Records generally consist of the employment related information as supplied by the student (background educational qualifications, etc.) and other information requested by employers in connection with employment. Some offices maintain letters of reference as supplied by individuals at the request of the student. (Exceptions: A,B)

University Career Center
Summerfield Hall
785-864-3624

School of Architecture and Design
206 Marvin Hall
785-864-4281

School of Business
125 Summerfield Hall
785-864-5591

School of Engineering
Eaton Hall
785-864-3891

School of Journalism & Mass Communications
210 Stauffer-Flint Hall
785-864-4755

School of Law
204 Green Hall
785-864-4377

University of Kansas Medical Center

Office of the Registrar
Registrar
3015 Student Center
913-588-7055
Nature of Records: Application for admission and readmission as well as the official academic record, including biographical and demographical information, is maintained in this office.

University of Kansas Medical Center: Academic Records

Dean of Designated School

Alumni and Community Relations
Director
1028 Murphy
913-588-1255
Nature of Records: For currently enrolled students, files containing student’s address, parent’s name(s) and address(es), name(s) of relative(s) who have attended KU, high school(s), school(s) of enrollment, and student numbers.

Continuing Education & Professional Development
Associate Dean
2003 Student Center
913-588-4488
Nature of Records: Registration materials and records are maintained on individuals who receive professional credit from our accredited continuing education programs including continuing medical education credits and continuing nursing education credits. Records are maintained on file for at least seven years. (Exceptions: A, B)

Kirmayer Fitness Center
Director
Kirmayer Fitness Ctr
913-588-1532
Nature of Records: A database of all student members, fitness/recreation program participation forms, and records of all equipment repairs, injury reports, daily usage, and facility incident reports.

Office of Graduate Studies
1005 Dykes Library
913-588-1258

School of Health Professions
G040 School of Nursing Bldg.
913-588-5235

School of Medicine
3040 Murphy
913-588-7055

School of Nursing
G040 School of Nursing Bldg.
913/588-1619