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School of Social Welfare Faculty Evaluation Plan and Merit Guidelines

Policy
Guideline
Purpose: 

The policy addresses the assessment of merit for tenure-track faculty and research faculty with distinctions relevant to their roles within the School.  

Applies to: 

School of Social Welfare tenure-track faculty and research faculty.

Campus: 
Edwards
Lawrence
Policy Statement: 
The University requires individual units to conduct annual faculty evaluations for tenure-track and tenured faculty members. The Dean is responsible for conducting annual evaluations within the School and making determinations about distributing merit (i.e., financial payment) when such funds are available from the University. To inform the faculty evaluation and in the case of distributing merit, the School uses a points-based system as outlined below. Also, the Dean is responsible for explicating the criteria that inform annual faculty evaluations and will share them before the review.
 
Points are assessed per calendar year based on faculty workload categories (i.e., teaching, scholarship, and service), and Dean’s discretionary points. For the purpose of annual evaluation, points will be assessed on an annual calendar year basis. For the purpose of merit distribution (when such merit-identified funds are available), points will be averaged over the past three calendar years. 
 
The basis for assessment should be each faculty member’s workload, which is negotiated with the Dean. Faculty who complete a typical workload in a given calendar year as defined by the Workload and Governance policies (i.e., teaching 4 courses, creating 2 scholarly products, and serving on 1 program committee and professional advising) will receive 40 points. NOTE: Work completed on an overload/contractual payment (e.g., teaching summer courses, constructing a Canvas template, paid presentations) will be considered for merit points.
 
As part of the annual faculty evaluation, the Dean must rate individual faculty using the following categories: Does not meet expectations, Meets expectations, Exceeds expectations. The following point ranges will inform the annual faculty evaluation. 
  • Does not meet expectations <40 merit points
  • Meets expectations 40-60 merit points
  • Exceeds expectations >60 merit points 
New faculty exception is given (due to starting in fall semester) for the first calendar year. In their first year, the new faculty expectation is only two class units (taught or released from) and they will be assigned the rating of “meets expectations”.
 
When merit-identified funds are available from the University, how those funds will be distributed will be determined in AY 2024-2025.
 

Tenure-Track Faculty Merit Policy

Teaching:
  • Teaching a course = 4 points per course. 
  • Preparing to teach a course for first time = 2 points per course. 
  • Preparing to teach a course in a new modality (e.g., moving from in person to Jayhawk Global) = 2 points per course. 
  • Receiving a course release or course buy-out = 4 points per course. 
  • Instructor of record for Readings & Investigations (total, not also points for “Preparing to teach a course for first time”) = 2 points per course. 
  • Doctoral (PhD and DSW) activities 
    • Chair, dissertation committee = 2 points; (per semester) 
    • Methodologist on dissertation committee = 2 points; (per semester) 
    • Chair of Qualifying Committee = 2 points; (per semester) 
    • Members of qualifying committee = 2 points; (points awarded in year of                                                                                                                                       completion only) 
    • Member of dissertation committee (whether inside or outside the School) = 2 points (points awarded in year of completion only) 
    • Chair of Capstone Committee = 2 points; (per semester) 
    • Member of Capstone Committee = 2 points; (points awarded in year of completion only) 
  • Mentoring activities (per mentee/per semester) 
    • Pre-Tenured Faculty = 1 point; 
    • Lecturer (Adjunct Instructors) = ½ point; 
    • GTAs = 1 point; 
    • GRAs = 1 point; 
    • Student scholars (e.g., undergraduate research scholars, Toni Johnson Center scholars, and MSW research scholars) = ½ point. 
    • Group of students (per group/per semester) = ½ point.

Scholarship:

Scholarship includes the following types of contributions: 
  • Peer-reviewed article, counted only once in year of acceptance or publication = 8 points.
  • Book chapter, counted in year publisher accepts final manuscript = 8 points.
  • Book:
    • Authored by faculty member (i.e., not edited) and published by scholarly publishing company, counted in year of publisher acceptance of final manuscript = faculty member can make the case for how many points each chapter is worth, not to exceed 8 points per chapter. 
    • Edited by faculty member and published by scholarly publishing company, counted in year of publisher acceptance of final manuscript = faculty member can make the case for how many points each chapter is worth, not to exceed 4 points per chapter. 
  • Presentations, that are a part scholarship dissemination (e.g., conference, webinar, podcast): 
    • May count toward scholarship or service, counted only once = 1 point.
  • Public testimony: 
    • May count toward scholarship or service, counted only once = 1 point.
  • Other scholarly products (e.g., report, implementation plan, program evaluation) = faculty member can make the case for how many points each product is worth, not to exceed 2 points per product
  • Release of second scholarship unit = 8 points.
Grant and contract activities (regardless of internal/external) include the following (note: points per total award amount each year):
  • Submitting a proposal, unfunded or funded
    • Internal proposal = 1 point the year of submission
    • External proposal = 2 points the year of submission
  • Funding up to 25K = 4 points each year the award is active
  • Funding over 25K and up to 50K = 8 points each year the award is active
  • Funding over 50K and up to 100K = 12 points each year the award is active
  • Above 100K, 4 points for each additional 100K of funding each year the award is active

The following activities and associated points are in addition to the above:

  • Authorship order = 1 point for first author, ½ point for second author
  • Student authorship = ½ point per student
  • Grant/contract role = 1 point for PI role, ½ for Co-PI role

Service:

  • School/University:
    • Membership on a School committee, whether elected or appointed = 4 point per committee
    • Membership on a program-level curriculum committee (BSW, MSW, PhD, DSW) = 4 point per committee
    • Membership on University committee and other bodies = 4 point per committee
  • Local/State/Regional/National/International (this refers to scope as opposed to location):
    • Local/state/regional service (e.g., serving on agency board or community coalition, etc.) = 1 point per service activity
    • National (editorial boards for journals, journal reviews, grant reviews, etc.) = 1 point per service activity
    • International (editorial boards for journals, journal reviews, grant reviews, etc.) = 1 point per service activity
  • Presentations (e.g., conference, webinar, podcast): 
    • May count toward scholarship or service, counted only once = 1 point
  • Public testimony: 
    • May count toward scholarship or service, counted only once = 1 point
  • Significant, exceptionally time-consuming service = faculty member can make the case for how many points the service activity is worth, not to exceed 2 points per activity
  • Assigned professional advising = 4 points.
  • Special assignments made by the Dean = to be determined by Dean and faculty member, not to exceed 4 points. 

Dean’s Direction:

  • Dean’s discretion = not to exceed 4 points per faculty member.

Sabbatical and Other Academic Leave:

Changes approved by Faculty Vote December 9, 2005
 
In cases where a faculty member is on academic leave (sabbatical, Fulbright, Intra- University professorship, etc.), merit for teaching/advising during the period of leave will equal merit points awarded for teaching/advising during the equivalent period of the prior year. Points awarded for teaching/advising include points given in the prior year for buyout of teaching/advising. Merit for scholarship and service will be determined by actual work accomplished during the leave period. For faculty on phased retirement, merit is awarded for the classes taught and the actual work accomplished in service and scholarship. When a faculty member is on non-academic leave, merit is given only for work actually produced in the areas of scholarship and service.
 
Contact: 

School of Social Welfare
Assistant Dean
Kristin A Trendel
785-864-4720
katrendel@ku.edu

Approved by: 
Social Welfare Faculty
Approved on: 
Friday, February 4, 2022
Effective on: 
Friday, February 4, 2022
Review Cycle: 
Annual (As Needed)
Keywords: 
social welfare, faculty, research, merit
Change History: 

08/22/2024: Policy update. 
05/26/2022: Policy updated to match the 02/04/2022 amendment.
04/19/2022: Policy added to the Policy Library.
02/04/2022: Policy was created, amended and voted on by Social Welfare tenure-track faculty and research faculty.
10/03/2014: Amended by faculty vote.
12/12/2008: Amended by faculty vote.
02/22/2008: Amended by faculty vote.
12/08/2006: Amended by faculty vote.
05/13/2005: Approved by faculty.

Academic Categories: 
Academic Work & Evaluations
Promotion & Tenure
Personnel: Faculty/Academic Staff Categories: 
Compensation
Performance
School/College Policy Categories: 
Promotion & Tenure
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