School of Architecture and Design Bylaws
To define the rules and regulate the affairs of the School of Architecture and Design.
Faculty and students within the School of Architecture and Design.
Section 1. Faculty
The faculty of The School of Architecture and Design consists of all persons teaching within the School who have all or a portion of their appointment assigned to The School of Architecture and Design.
Section 2. Students
Students shall consist of all individuals who are admitted to and enrolled in any of the degree programs offered in The School of Architecture and Design.
Section 3. Administration
Section 4. Academic Departments, Institutes and Centers
Section 1. Membership
1. The School Assembly shall be composed of all voting faculty in the School of Architecture and Design in accordance with the School’s Bylaws, and duly elected student representatives as specified by number and qualification and in accordance with the University Senate Code, Article XIX: Student Representation on Committees (2010).
Section 2. Officers
Section 3. Meetings and Quorum
Section 4. Powers, Duties and Responsibilities of the School Assembly
1. Subject to the provisions of the law and the rules of the Board of Regents and other University regulations, it is established that the specific duties and decision-making prerogatives of the Assembly shall include the following:
- Establish rules for the conduct of its business.
- Establish committees of its choosing and assign functions and responsibilities to such committees.
- Approve or disapprove proposals for changes in the School’s bylaws.
- Approve or disapprove proposals for changes in the School’s bylaws.
- Consider the addition and removal of degree programs within the School of Architecture and Design.
- Consider academic requirements for all degree programs within the School.
- Consider academic standards within the School of Architecture and Design. Academic standards that are primary responsibilities of the departments include: Procedures for probation, suspension, reinstatement and other measures related to the maintenance of academic standards; requirements for graduation and its verification; establishment of criteria for recognition of excellence.
- Consider criteria for promotion and tenure in accordance with current University policies and regulations. Approval of promotion and tenure criteria is a primary responsibility of each department. Any changes to departmental criteria will be forwarded to the School of Architecture and Design School Assembly for review and recommendation to the School Assembly for vote.
- Fulfill duties delegated to the School policy-making bodies by the University of Kansas Senate Code or other University regulations, policies or directives.
Section 5. Privilege
It shall be the privilege of The School of Architecture and Design Assembly to address itself to the faculties, students, and staff, to the Dean, to the Provost, to the Chancellor, and to the Board of Regents on any matter relating to the University and its operation.
Section 6. Standing Committees of the School Assembly
1.The following Committees constitute the standing committees of the School Assembly:
- School Faculty Affairs Committee
- School Bylaws Committee
- School Diversity, Equity, Inclusion, and Belonging Committee
2. The School Faculty Affairs Committee (SFAC) shall consist of three tenured voting members from each Department elected by each Department’s tenure-line faculty to two-year terms. Tenured faculty elected to serve on the SFAC may not serve on a Departmental Promotion and Tenure Committee or be considered for promotion or tenure during their term of service on the SFAC. Representatives from Architecture shall be elected in odd-numbered years and from Design in even-numbered years. The Chair of the School Faculty Affairs Committee shall have a one-year term and shall be elected by the full School Faculty Affairs Committee.
3. The responsibilities of the School Faculty Affairs Committee include:
- Receive and review personal documentation and dossiers submitted by Departmental Committees and /or faculty members being considered for promotion and tenure.
- Advise the Dean on all recommendations for advancement in academic rank and the granting of permanent tenure for members of the School faculty. Such recommendations shall be transmitted to the Dean for forwarding to the University Committee on Promotion and Tenure and shall remain otherwise confidential.
- Review and award General Research Fund proposals, evaluate sabbatical proposals, evaluate Post-Tenure Review dossiers, and evaluate recommendations for Distinguished Professorships when submitted by the Department Chairs.
4. The School Bylaws Committee shall consist of three tenured voting members from each Department elected by each Department’s voting faculty to two-year terms. They shall also serve on the Department level Bylaws Committee. Representatives from Architecture shall be elected in odd-numbered years and from Design in even-numbered years. The Chair of the School Bylaws Committee shall have a one-year term and shall be elected by the School Bylaws Committee. Other members include:
- Two student members, one appointed from each of the Departmental Chairs, shall serve one-year terms on the School Bylaws Committee. Student members hold voting privileges.
- Two staff members, elected by the staff of the School at the beginning of the academic year, shall serve one-year terms on the School Bylaws Committee. Staff members hold voting privileges.
5. School Bylaws are to be reviewed at the start of each academic year by the School Bylaws Committee to address any content in the Bylaws that has been rendered inaccurate or outdated or to add items that have been requested by the University or that have been deemed appropriate by vote of the School Assembly. The committee shall undertake a formal and comprehensive review of the Bylaws every 5 years beginning in 2025. The committee shall convene following any formal request made to the Chair of the committee by any voting member of the School Assembly regarding disputes pertaining to the Bylaws and governance. Formal requests are to be made during school assembly as a motion, and shall be preceded with written rationale for the proposed review to be published within the posted agenda prior to school assembly. A two-thirds majority vote supporting the request will dictate the committee’s review. Upon review, the committee shall make recommendations to the School Assembly with supporting rationale and a majority vote within the school assembly shall resolve disputes. The School Diversity, Equity, Inclusion and Belonging (DEIB) Committee shall consist of two voting faculty members from each Department elected by each Department’s voting faculty, two students from each Department appointed by the Chair of each Department, and one staff member of the School elected by the School’s staff. Initially, each Department must elect two faculty members with one serving a one-year term and the other serving for two years. In subsequent years, each Department must elect a faculty member to serve a two-year term. Staff members will serve two-year terms and student will be appointed to one-year terms. The Chair of the DEIB Committee is elected by the Committee’s membership and shall serve in that capacity for two years and shall also serve as an active member of the Diversity, Equity, Inclusion and Belonging Committee of the Office of the Provost.
6. DEIB Committee seeks to build and advance a culture of diversity, equity, inclusion and representation within the School of Architecture and Design. The Committee’s work is based on the belief that the process of design is elevated when differences are respected, ideas are shared, and people are connected. It works with the other members of the School in a collaborative manner that integrates culturally competent protocols and policies in everyday ideas, thinking and practices. The Committee holds a number of responsibilities that help sustain an inclusive, diverse and equitable learning, teaching and working environment for the community of students, staff and faculty. These include:
- Overseeing School-wide DEIB strategic initiatives.
- Keeping the School’s DEIB statement and related materials and representations current on the School’s website and in any other School media.
- Providing coordination with the University’s DEIB mission and activities,
- Making recommendations to the Dean and the School Council regrading DEIB protocols and policies.
- Organizing and promoting DEIB activities, program, and events within the School.
- Coordinating, monitoring, and evaluating the effectiveness of the use of funds to support the School’s DEIB mission and the University’s DEIB initiatives.
Section 1. Faculty Evaluation
1. Consistent with the University of Kansas policy on faculty evaluation, the School is committed to the principles of academic freedom and, within those principles, to the system of tenure and quotes from that policy the following: “Tenure is an important part of academic freedom but does not accord freedom from accountability.” Given this, and consistent with the guidelines in Article VI of the Faculty Senate Rules and Regulations, every faculty member’s performance is subject to annual review to determine whether each faculty member has fulfilled his or her duties.
2. Each Department shall adopt by a vote of the faculty a process of annual evaluation consistent with the provisions of University policies pertaining to faculty evaluation.
3. Each unit shall review its evaluation process at least once every three years and any changes shall be adopted by a faculty vote and approved by the Dean and Provost.
Section 2. Promotion and Tenure
1. Each Department shall adopt, by vote of eligible faculty, written criteria and procedures, consistent with the University standards for promotion and tenure (Article VI of the Faculty Senate Rules and Regulations), for evaluating each faculty member’s teaching, scholarship and service. At least once every three years, each Department shall review and approve these criteria and procedures which shall be submitted for review and approval to the University Committee on Standards and Procedures for Promotion and Tenure.
2. Any time a Department approves criteria and/or procedures for promotion and tenure, they shall be submitted to the School Faculty Affairs Committee for review, recommendation, and to the School Assembly for discussion and approval. No changes in promotion and tenure criteria become effective until reviewed and approved by the Department, the School Faculty Affairs Committee, the School Assembly and the University Committee on Standards and Procedures for Promotion and Tenure.
3. Responsibility for the initial review in the tenure and/or promotion process lies with the Department in which the candidate has his or her primary appointment. The initial review shall be conducted according to the procedures adopted by the department pursuant to Section 5 of Article VI of the Faculty Senate Rules and Regulations.
4. Responsibility for the intermediate review lies with the School Faculty Affairs Committee. The intermediate review shall be conducted pursuant to Section 6 of Article VI of the Faculty Senate Rules and Regulations.
5. 5. Each faculty member being reviewed for promotion and/or tenure is subject only to the criteria approved for the department to which the faculty member is appointed.
6. No person shall serve simultaneously on more than one committee (Department, School or University) considering promotion and tenure. Neither the Dean nor Department Chairpersons shall serve as members of the Departmental or School Promotion and Tenure Committees.
Section 1. Appointment and Review of the Dean
Appointment and review of the Dean of The School of Architecture and Design shall be conducted pursuant to University policy, currently described in Article X of the Faculty Senate Rules and Regulations.
Section 2. Appointment and Review of Department Chairs
Appointment and review of Department Chairs within The School of Architecture and Design shall be conducted pursuant to University policy currently stated in Article X of the Faculty Senate Rules and Regulations. Searches for and reviews of Chairs shall be conducted by Committees appointed by the Dean of the School. These Committees shall include faculty, staff and students drawn from the Department, one representative from each of the other Departments in the School, and at least one appropriate representative from the University at large.
Section 1. Amendment
The School of Architecture and Design School Assembly may amend these Bylaws by a two-thirds vote of the members present at a regular or special meeting, provided that the call of the meeting shall have included a copy of the proposed amendment together with such explanatory material as may be proper and shall have been delivered to each member at least seven calendar days before the day of the meeting.
Section 2. Editorial Changes
When as a result of administrative action changes of reference become necessary in these Bylaws, it shall be the duty of The School of Architecture and Design administration to cause the appropriate editorial changes to be made in the Bylaws. Such changes will be reported to the School Assembly at itsnext regularly scheduled meeting.
Section 3. Parliamentary Practice
The rules contained in the most recent edition of Robert’s Rules of Order (latest edition) shall govern the Assembly and its Committees in all cases to which they are applicable and in which they are not inconsistent with these Bylaws or the special rules of these bodies.
Pursuant to Article XII of the University Senate Code and Articles V and VI of the University Senate Rules and Regulations (USRR), The School of Architecture and Design Assembly establishes the following procedure to hear grievances arising within The School of Architecture and Design. If a subordinate unit has a grievance procedure, grievances arising within the subordinate unit or its sub-units must be heard under the subordinate unit’s grievance procedure unless exceptional circumstances, as determined by the Dean, make it more appropriate for those grievances to be heard at the Dean’s level.
Appeal of a grievance heard at a subordinate level is to the Judicial Board, not to the Provost. This procedure shall not be used to hear disputes assigned to other hearing bodies under USRR Article VI,Section 4.
For disputes involving alleged academic misconduct or alleged violations of student rights, the initial hearing normally will be at the unit level. There is an option to hold an initial hearing at the Judicial Board level if both parties agree, or either party petitions the Judicial Board Chair to have the hearing atthe Judicial Board level and the petition is granted. The petition must state why a fair hearing cannot beobtained at the unit level; the opposing party has an opportunity to respond to the petition (USRR 126.96.36.199).
Except as provided in USRR 6.5.4, no person shall be disciplined for using the grievance procedure or assisting another in using the grievance procedure.
The Dean's Office shall provide a copy of this procedure to anyone who requests it.
Assistant to the Dean
School of Architecture and Design
University of Kansas
1465 Jayhawk Blvd., Room 206
Lawrence, KS 66045
08/30/2023: Policy reviewed and updated.
08/23/2023: Converted from PDF to live text page.
11/02/2021: Uploaded accessible document.
04/21/2020: Attached updated PDF of Bylaws.
08/23/2016: Added Purpose and Applies to statements. Attached updated pdf. of bylaws. Updated Date Last Reviewed. Policy formatting cleanup.
04/24/2015 and 05/01/2015: Revisions approved by vote of the Assembly of the School of Architecture, Design and Planning.
05/26/2011: SADP Bylaws added to the KU Policy Library.
05/16/2011: Bylaws revised to include the department of Design. Revisions approved by the Assembly of the School of Architecture, Design & Planning.