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Timely Processing of Employee Appointments

Policy
Purpose: 

Kansas statute requires that employees be paid all wages due them on regularly scheduled pay periods and in a timely manner. This policy outlines the requirements for making University of Kansas hires, rehires, or appointment changes effective in order to assure timely pay.

Applies to: 

Faculty, staff and student employees of all KU campuses.

Campus: 
Edwards
Lawrence
Juniper Gardens
Parsons
Yoder
Topeka
Medical Center, Kansas City
Salina
Wichita
Policy Statement: 

A hire, rehire, or appointment change must be in effect at the time an employee begins work in a new capacity. Thus, the processes required to complete that action must be completed in advance of the effective date of the appointment or change. Hires, rehires, and appointment changes cannot be made retroactively. Accountability for assuring timely hires, rehires, and appointment changes rests with the director, dean, and/or vice provost/chancellor.

Exclusions or Special Circumstances: 

Deans or directors who wish to address issues and questions arising from the application of this policy must submit their concerns in writing simultaneously to Human Resources and the Vice Provost/Vice Chancellor for their campus (Chief Financial Officer and Vice Provost for Finance, University of Kansas Medical Center and its reporting units; Chief Financial Officer and Vice Provost for Finance, Lawrence Campus and its reporting units).

Contact: 

KU Department of Human Resource Management
103 Carruth-O’Leary Hall
1246 W. Campus Road
Lawrence, KS 66045
785-864-4946
hrdept@ku.edu

KUMC Division of Human Resources
1024 Murphy Building
3901 Rainbow Blvd.
Kansas City, KS 66160
913-588-5080
ssnakenberg@kumc.edu

Approved by: 
Chancellor
Approved on: 
Monday, July 9, 2012
Effective on: 
Saturday, September 1, 2012
Review Cycle: 
Annual (As Needed)
Keywords: 
retroactive job offers, back dated hires, retro pay
Change History: 

03/07/2019: Changed title VP for Administration and Finance to Chief Financial Officer and Vice Provost for Finance. 
12/13/2018: Updated Contact section. 
07/11/2016: Updated to remove gendered pronouns.
07/09/2012: Approved by Chancellor Bernadette Gray-Little.

Personnel: Faculty/Academic Staff Categories: 
Compensation
Hiring
Workplace Rules & Guidelines
Personnel: Staff Categories: 
Compensation
Hiring
Workplace Rules & Guidelines
Personnel: Student Employees Categories: 
Compensation
Hiring
Workplace Rules & Guidelines

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