Federal Work Study (FWS) Program
Federal Work-Study (FWS) is a federally subsidized program designed to promote part-time employment of financially eligible students to help avoid excessive debt while in school. If FWS is a part of a student’s financial aid awards, the student may apply for on-campus jobs. Eligibility for and receiving an FWS award does not guarantee campus employment. Working at an hourly rate, a student is allowed to earn the total work-study amount granted to the student. While all employers must pay at least campus minimum wage, pay varies depending on the job and student qualifications.
FWS Procedures and Eligibility
Students are responsible for finding their own job and meeting hiring requirements.
When classes are in session, an undergraduate student may work up to 30 hours per week. When classes are not in session, including summer, an undergraduate student may work up to 40 hours per week. For information on the maximum hours graduate students may work, see the Student Employee Eligibility Requirements and Appointment Limits policy. Students must be enrolled in at least one hour during the summer term to be eligible for FWS.
FWS students and employers are responsible for monitoring the status of the FWS award. Once an earnings limit has been reached, a student may request an increase if the student has additional eligibility for FWS and funds are available. If the earnings limit has been reached and an increase is not possible, a student is no longer eligible to work as a FWS student employee. At that time, employment must be terminated or switched to regular student hourly payroll.
To remain eligible for FWS (and all other federal aid) a student must meet Financial Aid and Scholarships (FAS) Satisfactory Academic Progress (SAP) standards. See the SAP policy on the KU Policy Library site for more information.
If funds are available, there may be an “FWS Open Request” period for students who were not initially awarded FWS. During the open request periods, the form to request funds is available at affordability. ku.edu/forms.
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10/15/2019: Reviewed and updated.
11/09/2017: Updated contact information, specified undergraduate vs. graduate students, approval.