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Documentation of Attendance Policy for Pell Grant Recipients


The amount of Pell Grant that a student is eligible to receive is based on the number of credits in which they enroll and attend. If a student withdraws from or fails a course, the student and KU may be required to repay some or all of the Pell Grant received for the term. The Documentation of Attendance (DA) process is used to determine if a student attended a class. Financial Aid and Scholarships (FAS) works with faculty and IT EdTech to confirm whether or not a student began attendance to determine eligibility for Pell grant funds.

Applies to: 
All students who are receiving Pell Grants and who withdraw from any courses after aid has disbursed. The instructors of classes in which these students enrolled.
Policy Statement: 

Students are automatically notified by email at the beginning of the term that they will go through the DA process for the course(s) from which they withdraw. Class information is submitted through an automated system. If no attendance can be determined, instructors are then contacted by email and asked to document the student’s attendance or participation in any academically related activity.

Once attendance has been determined, the student will receive an email notification if repayment is required and the process for repayment.


Office of Financial Aid & Scholarships
1502 Building
1502 Iowa Street
Lawrence, KS 66045

Approved by: 
Associate Director, Financial Aid & Scholarships
Approved on: 
Friday, December 14, 2001
Effective on: 
Sunday, January 1, 2012
Review Cycle: 
Annual (As Needed)
Pell Grant, Documentation of Attendance, Repayment of Financial Aid, Return of Title IV funds
Change History: 
03/09/2023: Updated contact section.
12/12/2022: Reviewed and updated.
11/11/2021: Reviewed and updated.
12/09/2020: Reviewed policy; no updates.
09/30/2019: Reviewed and updated.
08/24/2018: Updated policy .
11/16/2017: Updated contact information and appropriate documentation.
07/01/2016: Updated to remove gendered pronouns.
10/27/2015: reviewed, no changes.
01/27/2015: Policy formatting cleanup (e.g., bolding, spacing).
11/25/2014: Policy formatting cleanup (e.g., bolding, spacing)
08/01/2014: Policy reviewed.
07/19/2013: Policy reviewed.
01/11/2013: Policy reviewed.
08/07/2012: Policy reviewed.
12/14/2011: Policy effective.
Academic Categories: 
Academic Work & Evaluations
Financial Categories: 
Student Financial Aid
Student Life Categories: 
Financial Assistance

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