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Benefits Available to Graduate Research Assistants, Graduate Teaching Assistants and Graduate Assistants

Policy
Purpose: 

To summarize the tuition, fees, health insurance, leave, and other benefits available to Graduate Research Assistants (GRAs), Graduate Teaching Assistants (GTAs) and Graduate Assistants (GAs) at the University of Kansas, Lawrence

Applies to: 

GRAs, GTAs and GAs

Campus: 
Lawrence
Edwards
Policy Statement: 

The University is authorized by Kansas statutes and administrative regulations to provide Graduate Research Assistants (GRAs), Graduate Teaching Assistants (GTAs), and Graduate Assistants (GAs) with certain benefits that are not available to other student employees. The Memorandum of Agreement (MOA) between the University of Kansas and the Board of Regents and the Kansas Association of Public Employees (representing Graduate Teaching Assistants at the University of Kansas, Lawrence), provides further information about benefits available to GTAs. This summary is provided for informational purposes only. For information about specific benefits, contact the offices listed at the end of this document.

  1. Staff Rates

    Graduate students with GRA, GTA, or GA appointments of 40% (0.40 FTE) or more are eligible for staff (resident) rates for tuition, as are individuals who hold concurrent GRA, GTA, and GA appointments totaling 40% (0.40 FTE) or more as stipulated in the Staff and Staff Dependent Tuition Rates policy.

  2. Payment of Tuition

    GRAs and GTAs are eligible to have all or some of their tuition paid, including any differential tuition assessed, according to the provisions below.

    Graduate Research Assistants:
    Graduate Research Assistants with an appointment of 40% (0.40 FTE) or more will have their tuition provided by the same funding source as their salary. The full cost of tuition for graduate research assistants must be included in all proposals, renewals, and contracts as part of the proposal budget when permissible by the granting agency or funding source. When not permitted by the funding source, the payment of tuition may be granted by the Graduate Tuition Assistance Pool

    Graduate Teaching Assistants:
    Depending on the level of appointment, the University pays all or some of a GTA’s tuition, including any course fees for GTAs who are enrolled in schools/programs that charge such fees. If the student is eligible for staff rates, these will be assessed before applying the tuition waiver. Course fees include all school course fees and the Edwards Campus Program Fee as listed in section 1.1 of the Comprehensive Fee Schedule published annually by the Office of the University Registrar.

    GTAs with appointments of less than 40% (0.40 FTE) will have a portion of their basic tuition and course fees paid in accordance with the table that appears in Article 7, Section 3, of the MOA and is reproduced here:

    Percentage appointment Percentage of tuition paid by University
    40% or more 100%
    30% but less than 40% 75%
    20% but less than 30% 50%
    10% but less than 20% 25%

    Summer appointment percentages and tuition may vary from those shown here because of the reduced term of the appointment. Students should consult with their departmental hiring manager for more information on summer term tuition benefits.

  3. Payment of Required Campus Fees

    For GTAs, the University pays required campus fees for three credit hours per semester in accordance with the table and restrictions set forth below.

    Percentage Appointment Percentage of campus fees for three credit hours paid by University
    40% or more 100%
    30% but less than 40% 75%
    20% but less than 30% 50%
    10% but less than 20% 25%

    The GTA is responsible for paying the remainder of the required campus fee assessment, any applicable off-campus area service fees, e.g., Edwards Campus construction fee, Union fee, and required fee; mediated course fees; optional fees; Housing costs; and other specialized fees.

  4. Tuition and Fee Assessments in Case of Resignation or Termination

    If a GRA or GTA resigns or abandons the GTA/GRA position or the appointment is terminated, the GRA/GTA must pay all resident or non-resident tuition and fees for that semester, as appropriate given the GRA/GTA's residence status as a student who does not hold a GRA/GTA appointment. The GRA/GTA will lose eligibility for staff rates and, if a non-resident, will be required to pay non-resident tuition for that semester.

    If a GA resigns or abandons the GA position or the appointment is terminated, the GA will lose eligibility for staff rates and, if a non-resident, will be required to pay non-resident tuition for that semester.

  5. Deferment of Tuition and Fees

    Returning GRAs, GTAs, and GAs have the option of deferring payment for any tuition and required campus fees until September 15 (fall) and February 15 (spring). Please note that housing costs, optional campus fees, or other charges are not eligible for deferment. The fall deadline for returning graduate students to request a fee deferment is August 10; the spring deadline is January 10. Returning GTAs, GRAs, or GAs who do not request a deferment or do not pay their tuition and fees by the deadline will be assessed a late fee.

  6. Payment of Tuition and Fees for Required Orientation/Training Course

    In cases where a GTA is required to enroll in a for-credit orientation or training course, the University covers the full tuition and campus fee associated with one orientation/training course.

  7. Health Insurance

    The Kansas Board of Regents, in cooperation with the state universities, offers health insurance for students. (Please see related policies section for more information about health insurance for GTA/GRA/GAs.)

  8. Sick Leave and Annual (Vacation) Leave

    In accordance with Board of Regents policy, persons appointed to student unclassified positions (including GRA, GTA, and GA positions) do not accrue sick leave or annual leave.

  9. Approved Medical Leave

    The GTA MOA (Article 5, Section 10) provides that GTAs with a medical condition that necessitates an absence of more than a week from assigned responsibilities shall request unpaid leave with appropriate medical documentation. Such unpaid leave of absence shall be requested in writing from the department/school by the GTA or a representative in advance of taking the leave, unless the illness or injury precludes advance notice. The request for leave without pay must be reviewed and approved by the department, the school or college, the Office of Graduate Studies, and by the Department of Human Resources and Equal Opportunity before being granted, but approval shall not be withheld if appropriate supporting medical documentation is provided. If additional documentation is needed, the GTA or authorized representative from the department/school will be notified and given reasonable time to provide the documentation. Failure to request a leave of absence or to have a leave of absence approved according to this provision shall result in the placement of the GTA on leave without pay or the termination of the GTA’s appointment.

    GRAs or GAs with a medical condition that necessitates an absence of more than a week from assigned responsibilities shall request unpaid leave with appropriate medical documentation. Such unpaid leave of absence shall be requested in writing from the department/school by the GRA/GA or a representative in advance of taking the leave, unless the illness or injury precludes advance notice. The request for leave without pay must be reviewed and approved by the department, the school or college, the Office of Graduate Studies, and by the Department of Human Resources and Equal Opportunity before being granted, but approval shall not be withheld if appropriate supporting medical documentation is provided. If additional documentation is needed, the GRA/GA or authorized representative from the department/school will be notified and given reasonable time to provide the documentation. Failure to request a leave of absence or to have a leave of absence approved according to this provision shall result in the placement of the GRA/GA on leave without pay or the termination of the GRA/GA’s appointment.

    Please note that the approval of a medical leave of absence from a GRA, GTA, or GA position does not affect the academic status of a graduate student. Students who wishes to reduce their enrollment level due to a medical condition must consult with the department/school; doctoral students who wish to take a leave of absence from graduate studies because of a medical condition must request a leave from the department.

  10. Other Benefit Programs

    GRAs, GTAs, and GAs also can participate in voluntary benefit programs. Additional information is located on the Temporary & Student Employee Voluntary Benefits page.

Contact: 

Graduate Studies
213 Strong Hall
1450 Jayhawk Blvd.
Lawrence, KS 66045
785-864-8040
graduate@ku.edu

Approved by: 
Provost and Executive Vice Chancellor
Approved on: 
Monday, August 1, 2005
Effective on: 
Monday, August 1, 2005
Review Cycle: 
Annual (As Needed)
Keywords: 
GTA, GRA, GA, approved medical leave, GTA tuition and fees, GRA tuition and fees, GTA health insurance, GRA health insurance, GA health insurance
Review, Approval & Change History: 

07/21/2017: Removed Certification of Eligibility to Enroll in Fewer than Six Hours (Doctoral and Master's) forms from Related Forms.

07/01/2016: Updated to remove gendered pronouns.

06/08/2016:  Technical edits to comply with gender neutralization decision and guidelines. - ARG

01/11/2016: Technical edit (Added Related Policy)

11/24/2015: Technical edit (broken link).

01/23/2015: Policy formatting cleanup (e.g., bolding, spacing).

10/15/2014: Policy formatting cleanup (e.g., bolding, spacing).

07/2014: Minor edits were made to reflect appointment limits in the Student Employee Eligibility Requirements and Appointment Limits policy.

08/2011: Reviewed and updated.

08/2005: Initially approved.

Personnel: Student Employees Categories: 
Benefits

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