Policy
Purpose: 

To assign responsibility for crime reporting and establish the appropriate reporting mechanisms to be used for notification of known or suspected criminal actions when such suspected actions occur on property owned or operated by the University or in conjunction with a University-sponsored event or activity.

Applies to: 

All University of Kansas employees and affiliates

Campus: 
Edwards
Lawrence
Juniper Gardens
Parsons
Yoder
Topeka
Medical Center, Kansas City
Salina
Wichita
Policy Statement: 

The policy of the Kansas Board of Regents and the University of Kansas mandates that all employees and affiliates report to appropriate law enforcement agencies certain known or suspected criminal actions committed by or perpetrated against anyone in the KU community when such suspected actions occur on property owned or operated by the University or in conjunction with a University-sponsored event or activity.

Abuse or Neglect of Minors
When any employee has reason to suspect that a child under 18 years of age has been harmed as a result of sexual abuse, the employee shall report the matter promptly to an appropriate law enforcement agency, including either the University Public Safety Office in Lawrence or Kansas City or to local law enforcement officials, or both.

When any employee has reason to suspect that a child under 18 years of age has been harmed as a result of physical, mental or emotional abuse or neglect, the employee shall report the matter promptly to the Kansas Department of Social and Rehabilitation Services, Kansas Protection Report Center at 1-800-922-5330. In the event of an emergency, immediately contact local law enforcement or call 911.

Clery Crimes
Pursuant to The Clery Act, University employees who may be considered Campus Security Authorities are required to report certain crimes that occur on or around campus regardless of the age of the victim(s).

  • Crimes on or around the Lawrence campus, and on the premises of units reporting to the Lawrence campus (i.e., Parsons, Kansas Law Enforcement Training Center), must be reported to the University of Kansas Public Safety Office (KUPSO) at 911 or 785-864-5900, or the Office of the Vice Provost for Student Affairs at 785-864-4060.
  • Crimes on or around the Medical Center campus in Kansas City, and on the premises of units reporting to the Medical Center (Wichita and Salina), must be reported to University of Kansas Medical Center Police at 911 or 913-588-5030 or through any “Blue Phone” anywhere on campus.
  • Crimes on or around the Edwards campus must be reported to the Overland Park Police Department at 911 or 913-895-6000 and the KU Edwards Campus Office of the Vice Chancellor at 913-897-8400.

In addition, all University employees are expected to contact the police when there is reason to believe a victim is in continuing danger and to encourage victims of crime to contact the police to file a police report.

University employees who are considered Campus Security Authorities include: (1) members of the KU Public Safety Office (Lawrence and Edwards campuses) and University of Kansas Police Department (KUMC and reporting units), including police and security officers; (2) persons outside of the KU Public Safety Office and University of Kansas Police Department who have responsibility for campus security; (3) persons identified by the University in its Annual Security Report(s) as persons to whom students and employees should report criminal offenses; and (4) persons with significant responsibility for student and campus activities. Employees who have been designated by the University as a Campus Security Authority are notified of that designation and given annual training. Pastoral and professional counselors acting in their official capacity may be exempt from reporting, even if they would otherwise be considered a Campus Security Authority.

The Clery Act requires Campus Security Authorities to report the following crimes, as set forth above and as defined in the University’s Annual Security Report: criminal homicide, including murder and non-negligent manslaughter, and manslaughter by negligence; Sexual Assault (sex offenses), including rape, fondling, incest, and statutory rape; robbery; aggravated assault; burglary; motor vehicle theft; and arson.  Campus Security Authorities must also report hate crimes for the foregoing offenses, as well as for larceny-theft, simple assault, intimidation, and destruction, damage, or vandalism of property, in which the victim is intentionally selected because of the actual or perceived race, gender, gender identity, religion, sexual orientation, ethnicity, national origin, or disability of the victim.  Campus Security Authorities shall also report domestic violence, dating violence, stalking, arrests and referrals for campus disciplinary action for liquor law violations, drug-related violations, and weapons possession.

Consequences: 

Employees who do not report criminal activity, as required by this Policy, may be subject to appropriate disciplinary action, up to and including termination of employment, in accordance with applicable personnel policies for faculty and staff.

Contact: 

Office of the General Counsel
Strong Hall
1450 Jayhawk Blvd., Suite 245
Lawrence, KS 66045
785-864-3276

The University of Kansas, Lawrence campus
Office of the Provost and Executive Vice Chancellor
Strong Hall
1450 Jayhawk Blvd., Suite 250
Lawrence, KS 66045
785-864-4904
provost@ku.edu

The University of Kansas Medical Center
Office of the Executive Vice Chancellor
2nd floor Murphy
3901 Rainbow Blvd.
Kansas City, KS 66160
913-588-1698

The University of Kansas, Edwards Campus
Office of the Vice Chancellor
12600 Quivira Road
Overland Park, KS 66213
913-897-8400

Note: The Office of the General Counsel is key contact for policy interpretation, enforcement, and other issues not specifically addressed in this policy.

Approved by: 
Chancellor
Approved on: 
Wednesday, January 25, 2012
Effective on: 
Wednesday, January 25, 2012
Review Cycle: 
Annual (As Needed)
Definitions: 

University Employee includes all faculty, unclassified academic staff, unclassified professional staff, University Support Staff, classified staff, and all student employees, regardless of nature of appointment.

Child Sexual Abuse means those crimes defined in Kansas Statutes (K.S.A. 2011 Supp. 21-5501) that relate to minors as victims.

Affiliates for purposes of this policy are (1) employees of the following University affiliated corporations or organizations: Kansas Athletics, Inc., University of Kansas Memorial Union, Inc., KUMC Student Union, Inc., University of Kansas Center for Research, Inc., Hilltop Child Development Center, Studio 804, Inc., the Reserve Officers Training Corps (ROTC), University of Kansas Medical Center Research Institute, Inc., KU Center for Technology Commercialization, Inc., and KU Health Partners; (2) adjunct or courtesy faculty and researchers, including post-doctoral fellows; (3) retired and emeritus members of KU faculty and staff and of the affiliated corporations/organizations listed above; (4) visiting scholars; (5) research visitors; and (6) advisors of registered student organizations.

Keywords: 
Crime, Reporting
Change History: 

02/20/2020: Fixed broken link.
08/10/2016: Policy formatting cleanup (e.g. bolding, spacing).
01/30/2015: Updated Effective on date section.
09/23/2013: Updated Campus section.
07/11/2013: Updated Related statues and Related Procedures sections.
05/29/2013: Updated Review Cycle and Policy Owner sections.
05/24/2013: Upload policy to Policy Library.
01/25/2012: Approved by Chancellor Bernadette Gray Little. 

Personnel: Affiliates/Volunteers Categories: 
Workplace Rules & Guidelines
Personnel: Faculty/Academic Staff Categories: 
Workplace Rules & Guidelines
Personnel: Staff Categories: 
Workplace Rules & Guidelines
Personnel: Student Employees Categories: 
Workplace Rules & Guidelines

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