Policy
Purpose: 

To provide guidance on meal and work break requirements for hourly (non-exempt) employees.

Applies to: 

All employees appointed to regular or temporary positions designated as hourly (non-exempt).

Campus: 
Lawrence
Edwards
Parsons
Juniper Gardens
Yoder
Topeka
Policy Statement: 

Non-exempt (hourly) employees working a schedule of six (6) hours or greater on a given day must be provided a minimum of a 30 minute unpaid meal break.  The break shall be uninterrupted with no University related work performed during the break. This break is generally in the middle of the defined work schedule at a consistent timeframe as approved by the supervisor.  Meal breaks cannot be added to the beginning or end of a work day.  Supervisors must approve in advance any alterations to the established meal break.  Meal breaks may be provided for non-exempt employees working less than six (6) hours, but they are not required.

Two paid break periods are normally allowed, but are not required, for non-exempt employees working with a schedule of eight (8) hours on a given day.  The break period should not exceed 15 minutes for each four-hour period worked.  Timing of the break period is at the discretion of the supervisor and cannot be accumulated and used as “compensatory” time and cannot be applied to the beginning or end of a shift, work schedule, or meal break.

Exclusions or Special Circumstances: 

Employees in union covered positions are required to comply with the terms as outlined in the Memorandum of Agreement.

Employees whose primary work location is in another state or country will be entitled to breaks in accordance with those applicable laws.

Consequences: 

Employees are expected to commence work immediately following the established break period.  Failure to do so may result in disciplinary action.

Contact: 

Department of Human Resource Management
103 Carruth-O’Leary Hall
1246 W. Campus Road
Lawrence, KS 66045
785-864-4946
hrdept@ku.edu

Approved by: 
Senior Associate Vice Provost, Administration
Approved on: 
Friday, April 20, 2018
Effective on: 
Friday, April 20, 2018
Review Cycle: 
Annual (As Needed)
Keywords: 
Breaks, Meal Breaks, Lunch Break, Non-exempt, Hourly
Review, Approval & Change History: 

04/20/2018: New policy created for guidance on meal and work break requirements. 

Personnel: Administrators Categories: 
Workplace Rules & Guidelines
Personnel: Staff Categories: 
Workplace Rules & Guidelines

Can't Find What You're Looking For?
Policy Library Search
New Policies in the last 30 days
KU Today
One of 34 U.S. public institutions in the prestigious Association of American Universities
Nearly $290 million in financial aid annually
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
—ALA
23rd nationwide for service to veterans —"Best for Vets," Military Times