Protect the university from non-sufficient payments.
University of Kansas departments that receive checks, e-checks, money orders, or other payment instrument upon which the instrument is drawn. All parties making payment to the university with an instrument that may fail to clear the financial institution upon which the instrument is drawn.
Deposited checks or e-checks that do not clear the bank the first time will be automatically processed by the bank a second time. If the check still does not clear, the bank will return the check to Student Accounts & Receivables. Student Accounts & Receivables will determine the account to which the check was originally credited and start collection activity on the insufficient funds check. A "no check" indicator will be placed on the student's account indefinitely.
A charge of $30.00 will be made to a debtor's account for each check, draft, money order or other payment instrument which fails to clear the financial institution upon which the instrument is drawn. A $30.00 charge will be assessed by the University department that is responsible for collection of the dishonored items. All subsequent payments received by the University in settlement of debt will be applied first to the returned check fee, if applicable, and then to the original amount owed. The University reserves the right to require payment by cash, money order or cashier's check for settlement of a debt after the initial payment has been dishonored.
02/17/2023: Updated contact section.
04/16/2021: Updated Contact and owning unit sections from Comptroller to Financial Services.
06/27/2019: Updated contact section.
03/23/2015: Updated to reflect current nomenclature for Student Account Services.
11/20/2014: Updated to remove redundant information regarding approval date and approving body from Policy Statement.
07/01/1992: Policy approved.