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Donor Leave for Blood, Organ, Tissue and Bone Marrow


The donor leave program provides approved recovery time away from work for faculty and staff who choose to donate organs, tissue, bone marrow, blood or blood products.​

Applies to: 

Faculty and staff with active appointments to regular positions of 48% or greater. ​

Policy Statement: 

Eligible faculty and staff may receive paid leave in accordance with the criteria noted below:

  • Up to 30 working days of paid leave for recovery from an organ or tissue donation procedure;
  • Up to 7 working days of paid leave following the donation of bone marrow;
  • 1 ½ hours of paid leave every 4 months for the donation of blood (see reporting below);
  • 3 hours of paid leave every 4 months for the donation of blood platelets or other approved blood products.

Additional Information:

  • Donor Leave will be paid at the employee’s regular rate of pay.
  • Donor Leave will only be paid for leave taken during regularly scheduled work hours. For academic year faculty, this will be reported  based on an 8 a.m. to 5:00 p.m., Monday through Friday work schedule.
  • Individuals on sabbatical, summer leave without pay with benefits, leave without pay, or on suspension are not considered to have "active" appointments for purposes of Donor Leave.
  • When Donor Leave is approved, eligible faculty and staff will continue to accrue leave  for which they are eligible.
  • Donor leave will not be counted against a faculty or staff members’ FMLA entitlement.
  • Donor leave does not count as time worked for Fair Labor Standards Act (FLSA) purposes for non-exempt staff, except as noted below for blood donation.
Exclusions or Special Circumstances: 

Donor leave may not be used to care for family members who are donors.

 A faculty or staff member does not have to exhaust any accrued leave before being eligible to receive donor leave.


Department of Human Resource Management 
103 Carruth-O’Leary Hall
1246 W. Campus Road
Lawrence, KS 66045

Approved by: 
Associate Vice Provost, Human Resource Management
Approved on: 
Wednesday, November 1, 2006
Effective on: 
Wednesday, November 1, 2006
Review Cycle: 
Annual (As Needed)
Donor, blood donation, organs, tissue, bone marrow
Change History: 

09/21/2017: Corrected spelling 

07/26/2016: Update policy to change eligibility from 50% FTE to 48% FTE and align with current leave reporting processes. Added purpose and applies to. 

01/16/2015: Policy formatting cleanup (e.g., bolding, spacing).

11/01/2006: Policy effective.

Personnel: Faculty/Academic Staff Categories: 
Leaves & Holidays
Personnel: Staff Categories: 
Leaves & Holidays

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