Work Schedules, Flex-Time, and Job Sharing
To provide guidance on defining work schedules and the authorization of flex-time or job sharing for Unclassified Professional Staff or University Support Staff holding non-exempt (hourly) and exempt (salaried) positions.
All Unclassified Professional and University Support Staff positions.
Employees in union 1290PE covered positions are required to comply with the terms as outlined in the applicable Memorandum of Agreement.
Designated work schedule of regular (non-temporary) Unclassified Professional Staff and University Support Staff non-exempt (hourly) staff that begin before 6:00 AM or end after 6:00 PM require the payment of shift differential for the entire work schedule.
All rules and benefits applicable to regular, part-time employment will be in effect for job sharing arrangements (e.g. refer to policies noted below).
Flexible work schedules are an option to provide flexibility for when work is performed. They are not intended to reduce the number of hours expected under the terms of an employee's appointment. Unit supervisors must ensure that the number of hours worked per week (and/or reported as paid or unpaid leave) under any flexible work schedule is consistent with the FTE/work schedule of the employee's appointment as reflected in the HR/Pay System.
It is not advised that units authorize flexible work schedules to staff with whom there is a pattern of attendance problems. Consult with HRM for assistance as needed.
Individuals with disabilities and/or medical conditions who need a flexible work schedule to perform their essential job duties may contact the ADA Resource Center for Equity and Accessibility for information about the reasonable accommodation process. Additional information about Employee Accommodations can be found online.
Failure to comply with established work schedules and reporting requirements may result in work schedule restrictions and/or disciplinary action.
This has been an HRM business process in the past, but was placed into a policy at the request of the Family Friendly work group appointed by the Provost Office to support staff work/life balance and was reviewed by the Staff Senate Personnel Committee.
Work Schedule: An employee’s regularly assigned hours of the day, days of the week, and shift rotations.
Permanent or Extended Change in Work Schedules: A work schedule change that is for an extended period of time (at least two work weeks/pay period) or permanent change.
Temporary Work Schedule Change: A work schedule change which is intermittent or less than a two work weeks/pay period.
Flex-Time: Any set, routine work schedule other than eight hours per day (with a 30 minute to 1-hour lunch) during a five-day week or temporary, intermittent alterations in set work schedule.
Job Sharing: A limited term, annually renewable appointment of part-time staff to share responsibilities of a full-time job.
Disability – In accordance with the Americans with Disabilities Act of 1990 (42 U.S.C. 12102): Disability means, with respect to an individual: a physical or mental impairment that substantially limits one or more of the major life activities of such an individual; a record of having such an impairment; or being regarded as having such an impairment. Such impairments could include but are not limited to; amputation, schizophrenia, anxiety, Dissociative Identity Disorder, Intellectual/ Developmental Disorders, blindness, or hearing loss.
Physical Impairment - physiological condition, anatomic loss, etc. that affects one or more of the body’s systems i.e. musculoskeletal, neurological, digestive.
Mental Impairment - mental or psychological condition – i.e. intellectual disability/development disability, learning disabilities, emotional and mental health.
Illness - an illness, injury, impairment, or physical or mental condition that involves: inpatient care in a hospital, hospice, or residential medical care facility; or continuing treatment by a health care provider. Reasons for leave may include mental health related treatment, symptoms, or diagnoses.
Condition - physical, mental, or medical disease, illness, or injury. Any condition– e.g., physiologic, mental, or psychologic conditions or disorders including but not limited to: orthopedic, visual, speech, or hearing impairments, cerebral palsy, epilepsy, muscular dystrophy, multiple sclerosis, intellectual/ developmental disabilities, emotional or mental health disorders, HIV, drug addiction, or alcoholism.
04/30/2021: Updated policy to include mental health terminology.
03/13/2020: Approved and placed in the Policy Library. This document was approved through an expedited process in order to provide guidance given concerns related to COVID-19.