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Policy
Purpose: 

To describe the obligation and process for reporting complaints of discrimination on the basis of race (including racial harassment), color, ethnicity, religion, sex (including pregnancy, sexual harassment, and sexual violence), national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information.

Applies to: 

All faculty, staff, student employees, and affiliates of the University of Kansas.

Campus: 
Edwards
Lawrence
Juniper Gardens
Parsons
Yoder
Topeka
Policy Statement: 

Unit heads and others who serve in leadership roles in the University are responsible for nondiscrimination in their employment and academic environments. With the exceptions specified below, all employees at the University of Kansas are required to contact the Office of Institutional Opportunity and Access (IOA) at 785-864-6414, ioa@ku.edu, or using the online reporting form found at ioa.ku.edu to report incidents of discrimination and sexual harassment, including sexual violence, of which they know or have reason to believe may have occurred.

For example, if a student shares information about discrimination or sexual harassment, including sexual violence, with a faculty or staff member, the faculty or staff member must report the information to the IOA. The Director of the IOA may also initiate an investigation when appropriate and in the interests of the University to do so.

Exemptions from the reporting obligation outlined above are as follows:

  1. Health care providers and pastoral and professional counselors who receive information about discrimination or sexual harassment, including sexual violence, while acting in their role as a health care provider or pastoral or professional counselor are not required to report such information to the IOA.
  2. The CARE Coordinator, who is an employee designated to provide information about reporting options on a confidential basis.
  3. The University Ombuds and Faculty Ombuds, who are employees designated to provide confidential assistance to persons seeking information about University policies and processes.
  4. Faculty or Graduate Students who receive information about discrimination or sexual harassment, including sexual violence, while engaged in legitimate research practices towards publication or dissertation.
  5. Information obtained in the course of administering a KU approved climate study.

Employees who are exempt from reporting to the IOA still have an obligation to exercise reasonable care to protect a foreseeable victim from danger and to make reports mandated by law. In addition, exempt employees shall encourage individuals to report discrimination or sexual harassment, including sexual violence, to the IOA or the police.

Additionally, faculty, staff, and graduate students conducting research or climate surveys that may invite disclosure of discrimination or sexual harassment, including sexual violence, shall include a statement that such disclosure is exempt from mandatory reporting requirements.

Exclusions or Special Circumstances: 

In accordance with the Abuse of the Discrimination Complaint Resolution Process section of the Discrimination Complaint Resolution Process policy and the provisions of the University Senate Rules and Regulations 6.5.4, an individual who establishes a pattern of repeatedly filing frivolous complaints may lose the right to file complaints for a specified period of time.

Consequences: 

Members of the University community who are found to have violated the University’s Nondiscrimination, Equal Access, and Affirmative Action Policy are subject to disciplinary actions appropriate to their status as faculty, staff, or student employees or as students.

Contact: 

Office of Institutional Opportunity and Access
1000 Sunnyside Avenue
Dole Human Development Center, Suite 1082
Lawrence, KS 66045
785-864-6414
ioa@ku.edu

Contact:
Director
Office of Institutional Opportunity and Access
785-864-6414 direct phone line
785-864-8069 fax
711 TTY
ioa@ku.edu

Approved by: 
Provost and Executive Vice Chancellor
Approved on: 
Thursday, October 8, 2020
Effective on: 
Thursday, October 8, 2020
Review Cycle: 
Annual (As Needed)
Background: 

Mandatory reporting information was a section of the Discrimination Complaint Resolution Process policy prior to creation of this policy.

Keywords: 
Discrimination, race, racial harassment, religion, color, sex, sexual harassment, sexual violence, disability, national origin, ancestry, age, veteran status, sexual orientation, marital status, parental status, gender equity, gender identity, rape, report, reporting
Change History: 

10/08/2020: Published in the Policy Library.

Personnel: Administrators Categories: 
Grievance & Appeals
Personnel: Affiliates/Volunteers Categories: 
Grievance & Appeals
Personnel: Faculty/Academic Staff Categories: 
Grievance & Appeals
Personnel: Staff Categories: 
Grievance & Appeals
Personnel: Student Employees Categories: 
Grievance & Appeals

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