Surplus Property Policy, All-University

KSA 75-6606(c) grants authority to the Kansas Board of Regents to approve policies for the sale, trade-in or disposal of personal property owned by a state educational institution as defined in KSA 76-711 and amendments thereto. Pursuant to the terms of KSA 75-6606(c), on September 16, 2010, the Kansas Board of Regents adopted a policy on the authorized disposition of surplus property, Board of Regents Policy and Procedures Manual (II.D.16).

This Surplus Property Policy applies to the University of Kansas, Lawrence, the University of Kansas Medical Center (KUMC), and their subordinate campuses and other off-site locations. The authority to implement the policy and to develop necessary related procedures is delegated to the Chief Financial Officer and Vice Provost for Finance, Lawrence, and the Vice Chancellor for Administration, KUMC. Procedures for the Lawrence campus and its reporting units shall be subject to the approval of the Provost and Executive Vice Chancellor, Lawrence; procedures for the KU Medical Center and its reporting units shall be subject to the approval of the Executive Vice Chancellor, KUMC. The Chief Financial Officer and Vice Provost for Finance and the Vice Chancellor for Administration shall have the authority to further sub-delegate the operation and administration of all functions required to operate the surplus property program to units on their respective campuses in accordance with the terms of this policy and approved procedures.

1. This University of Kansas Surplus Property Policy document is intended to establish the parameters of a surplus property program that:
   1. Focuses on the stewardship of University property;
   2. Advances and supports the mission of the University of Kansas;
   3. Promotes the reuse of surplus property at the University of Kansas;
   4. Promotes cooperative opportunities with the other state universities to reuse surplus property system-wide;
   5. Operates in a fair, equitable and transparent manner;
   6. Prohibits the giving or sale of surplus property to an individual without first complying with University procedures;
   7. Is in full compliance with all local, state, and federal laws, rules and regulations;
   8. Furthers the goals and requirements established in the University of Kansas Sustainability Plan.

1. Procedures developed to govern the University surplus property program at a minimum shall address the following:
   1. Reuse

      No surplus property shall be offered for sale to University employees or to the general public or donated to an approved not-for-profit organization except after compliance with approved procedures developed to promote reuse of the surplus property at the University and the other state universities.

   2. Notice of Public Sales

      All surplus property sales to the general public shall be advertised in a manner that provides reasonable public notice of the opportunity. Reasonable notice shall be in accordance with approved procures and may include but is not limited to advertising in the Kansas Register, posting on electronic bulletin boards and/or websites, posting of hard copies in publically accessible locations, advertising in newspapers and trade journals and other means as deemed appropriate in accordance with approved procedures.

   3. Documentation

      Records shall be maintained to document the disposition of property and the receipt of revenues generated from the sales of surplus property.

   4. Specific procedures

      The University of Kansas, Lawrence, and the University of Kansas Medical Center shall develop procedures specific to their campuses, which shall be approved by the Provost and Executive Vice Chancellor, Lawrence, and by the Executive Vice Chancellor, KUMC, respectively.

1. The following methods are authorized for the disposition of surplus property:
   1. Advertised fixed price;
   2. Advertised negotiated price;
   3. Advertised sealed bid;
   4. Advertised public auction;
   5. Donation or sale to not-for-profit organizations, or individuals and entities eligible to participate in the Federal Surplus Property Program; and
   6. Cannibalize, recycle, junkyard and/or trash.