Policy
Purpose: 

The Parental Leave policy provides eligible faculty and staff with paid leave for the birth or adoption of a child up to six (6) years of age.

Applies to: 

Benefits eligible faculty and staff members who are appointed to regular positions of 48% or greater FTE and have completed twelve (12) months of service in such positions with a State of Kansas agency.

Campus: 
Edwards
Lawrence
Juniper Gardens
Parsons
Yoder
Topeka
Policy Statement: 

Eligible faculty and staff may request Parental Leave for the birth or adoption of a child by completing the Parental Leave Request form. Faculty and staff are urged to request Parental Leave with as much advance notice as possible so units/departments can plan for coverage. The leave will be paid at the regular rate of pay and must be taken within the twelve (12) weeks immediately following the date of the child’s birth or the adoption placement date.

Faculty and staff may request Parental Leave if they have twelve (12) months or more of State service with a benefits eligible appointment. For part-time faculty and staff (of 48% FTE or greater), Parental Leave shall be pro-rated to the part-time appointment for the applicable time period.

Leave Period:
If the paid Parental Leave is approved by Human Resource Management, the paid Parental Leave may be taken concurrently, consecutively, or at different times intermittently within the twelve (12) week period immediately following the qualifying event.

Employees, upon requesting parental leave, will be required to self-identify as a primary or secondary caregiver. A parent designated as primary caregiver will receive up to six (6) weeks of paid Parental Leave and a parent designated as secondary caregiver will receive up to three (3) weeks of paid Parental Leave. If both parents are employees and eligible for paid parental leave, one employee must be designated as the primary caregiver and one must be designated as the secondary caregiver. The fact that a multiple birth or adoption occurs (i.e., the birth or adoption of twins) does not increase the length of paid Parental Leave for that event.

Faculty and staff will continue to accrue paid leave for which they are eligible during the Parental Leave period. Official and observed holidays do not count against paid Parental Leave. Employees utilizing paid Parental Leave on an official or observed holiday shall receive holiday credit.

Faculty and staff may be permitted to take leave of other types (i.e., sick leave and vacation leave) in addition to the six (6) or three (3) weeks of paid Parental Leave, in accordance with other applicable Kansas Board of Regents and University policies. Nothing in this policy shall be construed as prohibiting the granting of additional leave beyond that permitted by this policy, or from reassigning eligible faculty or staff member’s duties as related to the Parental Leave.

Any paid Parental Leave shall run concurrently with leave permitted under the Family Medical Leave Act (FMLA), if applicable.

Exclusions or Special Circumstances: 

Service as an “affiliate” does not count toward eligibility for Parental Leave.

Faculty and staff receiving Workers' Compensation payments are not eligible for Parental Leave.

Paid Parental Leave only applies during periods when the employee is in paid status. Employees on academic year or less than twelve (12) month appointments may not request or receive paid Parental Leave for periods when not in a paid status. 

Paid Parental Leave under this policy is not transferrable and cannot be donated through a shared leave program or in any other way. Any amount of paid Parental Leave not utilized by the eligible employee in the twelve (12) week period immediately following the qualifying event shall be forfeited.

This policy does not apply to employees represented by bargaining units until ratified by the bargaining unit. 

Contact: 

Department of Human Resource Management
103 Carruth-O’Leary Hall
1246 W. Campus Road
Lawrence, KS 66045
785-864-4946
hrdept@ku.edu

Approved by: 
Vice Provost for Operations
Approved on: 
Thursday, June 13, 2019
Effective on: 
Monday, July 1, 2019
Review Cycle: 
Annual (As Needed)
Definitions: 

A faculty or staff member is benefits eligible when appointed to a regular position with 48% or greater FTE in a State of Kansas agency.

Parents are defined as persons who have care giving and financial support roles for a child who is newly born or adopted.

Primary caregiver is the parent with chief responsibility for care of the child whereas the secondary caregiver performs that parental role to a lesser degree.

A child is defined as an individual six (6) years of age or less.

Keywords: 
Parental Leave, maternity leave, paternity leave, adopt, baby, children, family
Change History: 

06/13/2019: New policy created to comply with KBOR parental leave policy.

Personnel: Faculty/Academic Staff Categories: 
Leaves & Holidays
Personnel: Staff Categories: 
Leaves & Holidays

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