• Home
  • Acceptable Use of Educational Technologies Guidelines for Faculty and Staff

Acceptable Use of Educational Technologies Guidelines for Faculty and Staff


The acceptable use of instructional delivery technologies guidelines are intended to assist faculty and instructional staff by outlining various issues that need to be considered when delivering course content through a technological medium.

Applies to: 

These guidelines apply to face-to-face, hybrid, or online course content delivered through various technologies utilized in the scope and course of employment for the University including websites.

Juniper Gardens
Policy Statement: 


Educational technologies must be accessible to students with disabilities and compliant with the Americans with Disabilities Act and the Rehabilitation Act.

Accessibility Resources: https://accessibility.ku.edu/accessibility-resources

For assistance with student academic accommodations, contact:

Student Access Center
University of Kansas
Strong Hall, Room 22
Lawrence, Kansas 66045

For assistance with accessibility information, contact:

ADA Resource Center for Equity and Accessibility
University of Kansas
Carruth-O'Leary Hall 
1246 W Campus Rd
Lawrence, Kansas 66045

Appropriate Images and Content

Images that are selected for use in instructional materials should be educationally relevant, sensitive to the diverse audiences at KU, and not in violation of anyone’s rights, including copyright.

Instructors should refrain from posting content of a partisan political nature. Though such postings may be appropriate to a course dealing with current political behavior, or to one focusing on political satire, they are not an appropriate to use in cases where course content is unrelated. See the summary on laws, Board of Regents, and university policies related to partisan political activity at http://policy.ku.edu/provost/political-activity-KS-statutes.

We encourage you to check out the freely available resources available through Creative Commons and the Public Domain: http://creativecommons.org/.


All members of the University community are expected to conduct themselves in accordance withprofessional standards, University policy and the law.

Faculty Code of Rights, Responsibilities, and Conduct: http://policy.ku.edu/provost/faculty-code

For assistance with instructor conduct, rights and responsibilities, contact:

Vice Provost for Faculty Affairs
The University of Kansas
Lawrence, Kansas 66045

Confidentiality, Privacy, and FERPA

The Family Educational Rights and Privacy Act (FERPA) protects the privacy of student education records.

Privacy Policy: https://policy.ku.edu/provost/privacy-policy

For assistance with FERPA and student records, contact:

Office of the University Registrar
University of Kansas
1502 Iowa Street
Lawrence, KS 66045


Content use must not infringe upon the rights of any third party, including copyright. The use of all copyrighted content must be in conformance with copyright law, including fair use. Instructors should obtain permission to use copyrighted content over multiple semesters or in excess of what is permitted by fair use or other exceptions to copyright.

Copyright Resources: http://guides.lib.ku.edu/copyright

For assistance with copyright, contact:

KU Libraries Copyright Suppor
450 Watson Library
University of Kansas Libraries
Lawrence, Kansas 66045

Intellectual Property

The creation and use of instructional technologies is governed by the University’s Intellectual Property Policy. This Policy also addresses ownership of student academic creations. 

Intellectual Property Policy for the Lawrence Campus: http://policy.ku.edu/provost/intellectual-property-policy

For assistance with intellectual property in educational technologies, contact:

KU Center for Online and Distance Learning
1455 Jayhawk Blvd.
Budig Hall, Room 4
University of Kansas
Lawrence, Kansas 66045

For assistance with commercialization of intellectual property, contact:

KU Center for Technology Commercialization
University of Kansas
Lawrence, Kansas 66045

KU Trademarks and Logos

Any and all uses of the University of Kansas name andtrademarks should conform to the University’s visual identity standards.

KU Brand Center: https://brand.ku.edu/

For assistance with the use of trademarks and logos, contact:

Office of Public Affairs
1450 Jayhawk Blvd.
Strong Hall 230
University of Kansas
Lawrence, Kansas 66045


Policy Office

Approved by: 
Provost and Executive Vice Chancellor
Approved on: 
Monday, May 20, 2013
Effective on: 
Monday, May 20, 2013
Review Cycle: 
Annual (As Needed)
acceptable use, educational technologies, instructional technologies, technology, CMS, content management system, accessibility
Change History: 
01/22/2024: Updated Faculty Development to Faculty Affairs.
05/14/2021: Converted from PDF to live text page. Updated contacts and links.
1/12/2015: Made updates to outdated policy links. Removed reference to Privacy Office to reflect changes to organizational structure.
05/20/2013: Guideline added to the Policy Library.
Academic Categories: 
Intellectual Property
Information Access & Technology Categories: 
Information Access
Information Technology

Can't Find What You're Looking For?
Policy Library Search
KU Today
One of 34 U.S. public institutions in the prestigious Association of American Universities
Nearly $290 million in financial aid annually
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
23rd nationwide for service to veterans —"Best for Vets," Military Times