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To establish the procedure for maintenance of and access to alumni records

Applies to: 

KU and affiliated corporations staff

Policy Statement: 

All KU Alumni Association, KU Medical Center Alumni Associations and KU Endowment administrative staff are authorized to request alumni records information.

All those administrators listed below have authority to request output of alumni records and are encouraged to assign other administrators from their respective areas to this list. Any alumni records information being requested on behalf of an academic unit, intercollegiate athletics and/or student organizations by an alumni representative must be approved by one of the administrators listed below.

However, a University agency or unit can designate an alumnus/a as an official alumni representative for future requests. For example, any of the Greek affiliated organizations can have an official alumni representative designated through the Director of the Student Involvement and Leadership Center.

To gain authorization, one must receive in writing the Director’s authorization and for a specified time period, i.e., July 1, 2008, to June 30, 2009.


KU Alumni Association
1266 Oread Ave.
Lawrence KS 66045

Approved by: 
Approved on: 
Monday, January 1, 1979
Effective on: 
Monday, January 1, 1979
Review Cycle: 
Annual (As Needed)
alumni, alumni records
Review, Approval & Change History: 

05/30/2017: Fixed broken link. 

04/02/2015: Fixed broken link to Board of Regents Policy Manual.

01/27/2014: Added 'Purpose' and 'Applies to' statements; added title for approving official under 'Approved by'.

12/17/2014: Policy formatting cleanup (e.g., bolding, spacing); fixed broken link to Board of Regents Policy Manual.

10/30/2014: Fixed broken links.

2000: Updated.

1994: Updated.

1987: Updated.

01/1979: Policy adopted.

Information Access & Technology Categories: 
Information Access
Operational Categories: 
Outreach & Solicitation

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